Org. Setting and ReportingThis position is located in the Budget and Finance Section within the United Nations Organization Stabilization Mission in the Democratic Republic of Congo. The Finance and Budget Officer reports to the Unit Chief, Finance and Budget Section. ResponsibilitiesWithin the delegated authority, the Finance and Budget Officer will be responsible for the following: Budget: Prepare cost estimates and budget proposals, in terms of mission's resourcing requirements such as staff and non-staff requirements, including programmatic aspects. Analyze and revise data with justification for resource requirements for budget submissions in coordination with relevant Sections/Offices on related issues during preparation of the budget proposals as well as Result Based Budgeting inputs. Monitors budget implementation/expenditures and assists with the reallocation and re-deployment of funds as necessary. Administer and monitor extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures. Provide support to programme/fund center managers (Substantive and Support Section) with respect to the elaboration of resource requirements for budget submission. Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued; process fund distributions received from HQ and input allotment advice in ECC. Prepare budget performance submissions and finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures, compile responses to the questions from FOFD, ACABQ, and 5th Committee. Reviews pre-commitments for goods and services to ensure (a) correct commitment item have been charged, and (b) availability of funds. Ensure efficient and effective use of budgetary resources through robust monitoring of budget utilization to the approved budget and timely provision of information to Mission management for decision making. Provide support and guidance to fund centre/programme managers on budget implementation and corrective actions where necessary. Co-ordinates with other finance and budget staff on related issues during preparation of budget reports. Accounting: Performs monthly and yearly closing of accounts procedures in Enterprise Resource Programme (Umoja). Analyzes complex/unusual accounting transactions and all open items in the accounting system ERP (Umoja) for corrective actions. Reviews and reconciles various clearing accounts and investigates erroneous/invalid entries to take appropriate corrective accounting action. Analyzes complex/unusual accounting transactions and open items in the accounting system and implement corrective actions. Ensures compliance with International Public Sector Accounting Standards (IPSAS) in all financial transactions. Reviews current budget period commitments to ensure their validity to carry them forward and follow up on cancellation of outstanding commitments were not valid. Undertakes research and provides support to higher level with respect to IPSAS, accounts and policy analysis. Administer and process trust fund transactions through the grants module including issuance of allotments, implementing partner grants, transfer, and any other transactions in accordance with the established procedures. Review grant agreements and supporting documents to ensure accuracy, consistency, reasonableness, compliance with the UN rules and SOPs and advise on the clearance of the project budget agreements (outreach and programmatic activities, CVRs, QIPs) Review and audit financial reports to make sure that they are in line with the signed agreements and projects budgets and initiate additional disbursements/ confirm the amount for additional disbursements. Monitor expenditures to ensure that they remain within authorized levels. Provide support to Fund Center managers for the year-end reviews of budget commitments in accordance with established criteria. Approve and confirm that financial documents are in accordance with the UN Financial Regulations and Rules. Ensure that all relevant records and audit trails are maintained. Account Payable and Receivable: Review and verifies that relevant supporting documents have been provided, confirming that goods and services have been received in accordance with the contract, agreement, purchase order or other form of undertaking by which they were ordered and that they have been certified by a duly designated certifying officer before vouchers are processed and/or submitted for approval. Reviews and follow-up on Insurance Claims pending with the Insurers. Act as an Approving Officer under Financial Rule 105.4 in adherence with the UN Regulations and Rules. Advice and ensure that only valid year-end budget commitments confirming with established criteria are valid for carrying forward. Process payment for the daily/leave allowance and other entitlements for the military staff. Process staff member’s entitlements including daily subsistence allowance, travel claims, vendor invoices, agencies, etc., to ensure conformity and adherence to applicable United Nations policies e.g., applicable staff rules, financial regulations and rules, ST/AI issuances or practices, International Public Sector Accounting Standards (IPSAS) policy framework etc. Performs other duties as assigned. CompetenciesProfessionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data. Ability to demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. EducationHigh School Diploma or equivalent is required. A technical or vocational certificate in accounting, finance, budget, travel or related fields is required. Relevant training in SAP or ERP finance modules is desirable. Job - Specific QualificationA technical or vocational certificate in accounting, finance, budget or related fields is required. Work ExperienceAt least (10) years of progressively responsible experience in accounting, budgeting and financial management or related field is required. The minimum years of relevant experience is reduced to 5 years of experience for candidates who possess a first-level university degree or higher. Experience using Enterprise Resources Planning (ERP) systems such as SAP, IPSAS or UMOJA , is required. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English and French is required. AssessmentPreviously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment. Special NoticeThe United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.