The Office of Staff Security (OSS) is responsible for providing leadership on security policy management and Mission operational support to enable effective implementation and delivery of IOM programmes and activities, while managing security risks at acceptable levels.
Under the direct supervision of the Chief of Mision (CoM) and technical supervision of the Office of Staff Security (OSS) as represented by the Regional Security Officer (RSO) based in the Regional Office in Europe, the Field Security Assistant will be responsible for providing support to enable IOM’s activities and assist the CoM with all aspects of security related aspects of field operations in the Country Office.
1.Maintain effective working relationships with country United Nations Department of Safety and Security (UNDSS) office, host government agencies, and local authorities responsible for security, in order to obtain up-to-date security-related information that is beneficial to the Moldova.
2.Assist the Chief of Mission in collecting, updating and communicating information regarding the security situation in Moldova.
3.Support the Chief of Mission in the development and implementation of IOM Country Office-specific security plans including contingency and emergency response plans, Standard Operating Procedures (SOPs), including providing security-related inputs into the Business Continuity Plan (BCP).
4.In coordination with the Chief of Mission, follow up staff member’s compliance with safety and security protocols including completion of mandatory security training, obtaining security clearances as required.
5.Provides support in conducting security survey of offices in IOM Moldova.
6.Support the effective management of the Country Office Warden system, by maintaining updated staff lists, including call sign lists, and ensuring the overall operability of communications systems particularly SCAAN. Ensure that all relevant safety and security information is disseminated in a timely manner to IOM personnel.
7.Ensure that all safety and security communications equipment is functioning and in good condition, with a regular inventory duly maintained.
8.Assist in reporting security incidents affecting IOM personnel, premises, assets, and operational activities in Moldova. This includes providing support in the preparation of security reports such as Security Incident Reports and Weekly Reports.
9.Provides support in organizing and conducting training courses on security awareness and preparedness and providing security orientation to newly assigned IOM personnel in the duty station. Conducts security briefings, as required.
10.Maintain an orderly filing system for confidential correspondence, security files/documents. This includes maintaining a database on contact details of country UNDSS office and host country security authorities.
11.Perform such other duties as may be assigned.
EDUCATION
EXPERIENCE
SKILLS
Languages[1]
IOM’s official languages are English, French, and Spanish.
REQUIRED
For this position, fluency in English and Romanian is required (oral and written).
DESIRABLE
Working knowledge of Russian language.
Competencies[2]
The incumbent is expected to demonstrate the following values and competencies:
VALUES - All IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
CORE COMPETENCIES - Behavioural indicators – Level 1
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
NOTES
Applicants who previously applied for a similar role are welcome to apply.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies
[1] As per IN/233, staff members in a position in the Professional and GS categories are expected to be fluent in one of the Organization’s official languages, which are English, French and Spanish. At least a working knowledge of another official language is highly desirable and may be specified as mandatory in some cases. For positions in the GS category, proficiency in one of the local language(s) may also be required, as specified in the VN/SVN.
[2] Competencies and respective levels should be drawn from the Competency Framework of the Organization.