Hardship LevelE (most hardship)
Family TypeNon Family with Residential Location
Family TypeNon Family with Residential LocationDanger Pay
Residential location (if applicable)
Nairobi (CO), Kenya
GradeGS6
Staff Member / Affiliate TypeGeneral Service
ReasonRegular > Regular Assignment
Target Start Date2024-05-01
Job Posting End DateApril 2, 2024
Standard Job Description
Field Associate
Organizational Setting and Work Relationships
The Field Associate is normally supervised by the (Senior) Field Officer or Head of Office and performs a variety of functions related to Field activities within the office. The supervisor defines general work objectives and provides necessary advice and guidance. The Field Associate may supervise some General Service support staff.
The incumbent keeps frequent internal contacts with staff members in the same duty station to exchange information, to establish understanding of respective needs; to ensure provision of services and resolution of problems and with the external contacts generally with officials of national and international institutions, leaders of the refugee community, local population and/or Implementing Partners (IPs) on subject matters which may be of importance to the Organization.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Duties
- Monitor the situation in the AoR, collect data and other information relevant to UNHCR and report to the supervisor accordingly.
- Monitor the implementation of UNHCR programme including the delivery of all assistance items and monitoring of infrastructure.
- Undertake regular visits to various sites in order to assess needs of persons of concern, with particular attention to vulnerable groups.
- Keep regular contacts with local authorities and implementing partners as requested by supervisor.
- Act as interpreter when required.
- Contribute to the preparation of status and progress reports by providing info, preparing tables, etc.
- Assist in administrative tasks as required such as preparation of reports and meeting authorized personnel and assisting them during field missions.
- Inform and act on the reports received on persons of concern within the refugee community or from the local authorities.
- In coordination with implementing partners, assist in the reception, registration and provision of assistance to persons of concern to UNHCR.
- Negotiate with local authority counterparts, partners and populations of concern.
- Represent UNHCR in physical monitoring of projects.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Not applicable
Certificates and/or Licenses
Business Administration Law Political Science
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Not specified
Desirable
Completion of UNHCR learning programmes or specific training relevant to functions of the position.
UNHCR field experience.
Functional Skills
*IT-Computer Literacy
CO-Drafting and Documentation
CL-Multi-stakeholder Communications with Partners, Government & Community
PG-Programme Management (programme cycles and reporting standards)
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile The Field Associate will be based in Sub Office Kosti and reports to the Associate Field Officer. The incumbent will provide field support regarding the implementation of UNHCR partners activities and DI within the available resources. S/he will maintain close monitoring and coordination of the field related interventions in collaboration with the other sections/units to ensure timely identification of needs and accelerate response throughout the UNHCR Operations Management Cycle. The incumbent will work in line with the overall UNHCR directions which require working with partners, persons of concern and governmental institutions, ensuring that AGDM and accountability for affected population approach as per UNHCR’s Strategic Priorities and corporate position guidelines.
The candidate should have good analytical, reporting and communication skills including coordination with external stakeholders such as NGOs, government, and UN Agencies. S/he shall support the unit supervisor in planning, monitoring, and reporting tasks by drafting activity implementation plans, regular field monitoring reports of the refugee camps and border receptions, guide and participate in the CCCM coordination, assessments, and capacity building of stakeholders i.e partners, refugees structures, host community, etc.
The incumbent will work in close collaboration with the multi-functional teams, sector leads, partners, and beneficiaries to ensure participation of relevant stakeholders in all phases.
Desired Candidate Profile:
• Demonstrated knowledge and experience of UN/UNHCR field protection monitoring.
• Ability to produce results within short deadlines.
• Excellent report writing and Analytical Thinking skills.
• Experience in conducting capacity building trainings to partners and stakeholders on program management subjects.
• Experience in planning and conducting needs assessments involving wide range of stakeholders and beneficiaries.
• A good team player with the ability to work with colleagues from diverse background and may supervise lower-level staff.
• Identify vulnerable groups or individuals who may need special attention or special arrangements and make recommendations on the needs of different groups of refugees.
• Assess protection and assistance needs of refugees and asylum-seekers in the region and monitor implementation of refugee assistance programmes.
• In co-ordination with implementing partners, handle the reception, registration, and provision of assistance to persons of concern to UNHCR.
• Provide inputs for project submissions and periodic narrative and financial reports for the annual programme.
• Develop and maintain relations with local authorities ensuring smooth negotiations in all aspects of UNHCR's mandate for the benefit of refugees.
• Monitor the security situation in the area and intervene as appropriate with the local authorities.
Required languages (expected Overall ability is at least B2 level):
,
,
Desired languages
,
,
Operational context
Additional Qualifications
SkillsCL-Multi-stakeholder Communications with Partners, Government & Community, CO-Drafting and Documentation, IT-Computer Literacy, PG-Programme Management (programme cycles and reporting standards)
Education
CertificationsBusiness Administration - Other, Law - Other, Political Science - Other
Work Experience
CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Organizational awareness, Planning & organizing, Stakeholder management, Teamwork & collaboration
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Additional InformationFemale candidates are highly encouraged to apply.
Functional clearanceThis position doesn't require a functional clearance