GradeGS6
Staff Member / Affiliate TypeGeneral Service
ReasonTemporary > Temporary Assignment/ Appointment
Hardship LevelH (no hardship)
Family TypeFamily<p></p><p></p>
Residential location (if applicable)
Target Start Date2024-09-02
Target End Date2024-12-31
Deadline for ApplicationsSeptember 6, 2024
Standard Job Description
External Relations Associate
Organizational Setting and Work Relationships
The External Relations Associate is normally supervised by the External Relations Officer or another professional staff depending on the staffing structure of the Office. The incumbent receives regular guidance and advice from the supervisor. Advice and operational support may also be received from other senior staff and support units at the Country Office/HQ.
External contacts are generally with a broad range of officials from national and international institutions, media or general public involving the exchange of a wide range of information.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Duties
- Provide background briefings to local and international media.
- Keep track of evolving issues concerning persons of concern to be able to suggest stories and topics for the media to cover.
- Provide daily briefings on local developments to the Head of Office and ensure that briefing materials from other offices are available.
- Accompany visits of foreign delegations and the media to refugee sites in the region, giving appropriate briefings, commentaries and prepare briefing material for visitors.
- Establish contacts with local organisations to promote general interest and understanding of refugee issues
- Ensure that the office is kept informed of local developments which may have a political or operational impact on the office's activities.
- May be required to compile information and SitReps received from the Field Offices and/or sections within the Office and consolidate into weekly/monthly/quarterly report.
- Advise the Head of Office of local aspects of external relations policies.
- Liaise with external partners and local organizations on behalf of UNHCR.
- Produce reports and briefings for internal and external partners.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Not applicable
Certificates and/or Licenses
Political Sciences Social Sciences International Relations
Journalism Communication
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Not specified
Desirable
Completion of UNHCR learning programmes or specific training relevant to functions of the position.
Functional Skills
IT-Web Content Management
CO-Drafting and Documentation
TI-Interpretation
IT-Computer Literacy
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate ProfileTitle: External Relations Associate
Grade: G-6
Duty Station: Budapest, Hungary
Contract Type: Temporary Appointment
Duration: until 31 December 2024, with possibility for extension
Start date: as soon as possible
Operational context:
The United Nations Refugee Agency (UNHCR) has been active in Hungary since 1989 through its Representation for Central Europe, focusing on issues central to its core mandate. The response to the Ukraine refugee crisis (2022-ongoing) has significantly increased the need and opportunity for UNHCR to engage more deeply with a wide range of stakeholders, particularly concerning challenges refugees face in accessing rights and in their inclusion process.
UNHCR coordinates with national and international partners to deliver inclusion support, empowerment, and specialized protection to support Hungary’s ongoing capacity to receive refugees fleeing to safety and ensure that the most vulnerable individuals, including those with specific needs, such as children and individuals with disabilities have their most pressing needs met in terms of access to information and tailored assistance.
The position is based in Budapest, Hungary. The candidate will work directly under the supervision of the External Relations Officer in the Representation office in Budapest and in close coordination with other staff in Hungary, Czech Republic, Slovakia and Slovenia. The candidate will be an integral part of a diverse international team and will closely work with colleagues in other units. S/he will also ensure strong coordination with partner organizations, authorities, and other relevant stakeholders and support the Office’s efforts in broadening engagement with external audiences, the donor community, partners, and other stakeholders.
UNHCR's workplace is international and multicultural and therefore inclusive and diverse. It offers opportunities that contribute to professional growth and development, and it requires cultural awareness and sensitivity and adaptation to different communication styles and behaviours. Prior experience in the field of migration and asylum is a strong value added. As a key resource for engagement with the media and donors the candidate should possess relevant representation and public engagement skills. The candidate should also demonstrate strong writing, reporting, and editing skills, as well as willingness to learn. A track record in engagement with the media; organization of public events or/and graphic design are a value added.
Additionally, the candidate must exhibit strong organizational and analytical skills, with the capacity to manage multiple tasks under pressure. Excellent drafting skills are crucial, as the role requires preparing clear, concise, and impactful written materials for a variety of stakeholders. The ability to engage effectively with partners, coupled with a commitment to the principles of humanitarian work, is essential for success in this position.
Desired Candidate Profile
o Flexible and able to manage a diverse portfolio of responsibilities.
o Strong interpersonal skills.
o Ability to work well under pressure and manage multiple tasks.
o Ability to work harmoniously and effectively as part of a team in multicultural settings.
o Proactive, positive, open-minded, and willing to learn.
Desired Skills / Expertise
o Drafting and reporting skills.
o Excellent written and verbal communication skills in English.
o Strong analytical skills and a high level of precision and attention to detail.
o Experience working with international organizations, including UNHCR or other UN organizations and Sound understanding of humanitarian principles, protection frameworks, and refugee rights, UNHCR’s mandate, refugee policies and systems is highly desirable.
o Experience with social media management.
o Events management is desirable.
Language Requirements
o Knowledge of English as the UN working language of the duty station is required.
o Knowledge of Hungarin would be considered as strong asset.
o Knowledge of additional languages spoken by refugees in Hungary would be considered a strong asset.
Additional information:
Candidates must be legally present in Hungary at the time of application, recruitment and hire.
Remuneration:
In case of appointment, a competitive compensation and benefits package is offered.
G-6 monthly salary range: NET HUF 798,123 - 935,758
Benefits:
Annual leave: UNHCR staff members holding a temporary appointment will accrue annual leave at the rate of 1.5 working days for each full calendar months of service (i.e. 18 working days per year).
Health insurance plan: locally recruited staff members in Hungary will be enrolled in the UNHCR Medical Insurance Plan (MIP).
Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
Functional ClearanceThis position doesn't require a functional clearance
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Additional Qualifications
SkillsCO-Drafting and Documentation, IT-Computer Literacy, IT-Web Content Management, TI-Interpretation
Education
CertificationsCommunication - Other, International Relations - Other, Journalism - Other, Political Science - Other, Social Sciences - Other
Work Experience
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