Back Expedited SVN _ Senior Supply Chain Associate

Under the overall supervision of the Head of Resources Management (HORM) and direct supervision of the Supply Chain Officer (SCO), and in close collaboration with the relevant units at Headquarters and the Administrative Centres ,CO Programme Managers, the successful candidate will be responsible for supply chain activities, guided by Supply Chain Management (SCM) objectives to deliver quality goods/services to the beneficiaries at optimal  price and in a timely manner. The Senior Supply Chain Associate will support the planning, coordination, and monitoring of all supply chain activities in the Country Office. The incumbent will provide technical guidance to relevant staff, support vendor management, lead training and capacity-building efforts, and ensure compliance with procurement procedures and reporting requirements. The role requires close collaboration with internal units, external stakeholders, and global support teams.

1. Assist the SCO with the planning for supply chain related activities of the Country Office (CO) in close collaboration, with internal and external stakeholders in the country, as well as relevant units at MSCU.  
2. Assist with coordination and monitoring of all supply chain management related tasks and activities, including planning, budgeting, scheduling and provision of goods and services needed by the CO. Prepare regular progress reports, statistical information and briefing notes, as required.  
3. Assist with the management of the supply chain activities in the CO, including planning, procurement, warehouse management, transport and distribution, fleet, assets and facilities management, logistics informaiton management and reporting, and provide support, guidance and training to the relevant staff with respect to the related policies, rules and regulations.  
4. Review procurement requests, identify service providers, and evaluate information regarding vendor's performance in terms of quality, prices, and timely delivery of goods/services. Maintain a pool of qualified vendors.   
5. Plan and conduct training activities in all areas related to Supply Chain Management, maintaining proper knowledge dissemination and capacity building. This includes developing training materials, organizing workshops, and providing guidance on procurement procedures, logistics, inventory management, and supply chain optimization in alignment with the CO’s delegation of authority (DOA) matrix.  
6. Liaise with the programmer management and provide technical support in preparing and issuance of “Call for Proposals” and bidding documents for the tendering processes of the programmes/projects.  Monitor that bidding processes are conducted fairly, transparently and in accordance with the existing procurement rules and regulations.   
7. In coordination with relevant parties, ensure timely submission of asset, procurement and other reports within the  CO, Regional Office and relevant HQ departments,  as appropriate.  
8. Contribute to the establishment and management of robust appropriate internal control mechanisms for Supply Chain Management process to safeguard the Organization's assets and prevent fraud, while monitoring  that country specific administrative procedures are in place and followed in accordance with the Organization's rules and regulations.   
9. Support and monitor the maintenance and repair of office facilities, including preventive maintenance. Contribute to the establishment of maintenance agreements with competent service providers, when it is feasible and determined to be cost effective. 
10. Provide technical guidance to requisitioners and all staff in the office on preparation of specifications and procurement instructions and procedures. Participate in the development, evaluation, and updating of systems and procedures for procurement; suggest areas for improvement and risk-mitigation measures.   
11. Contribute to the development of tools for tracking of contracts, agreements, and progress toward the achievement of the procurement plans and schedules. 
12. Provide specialized support in the planning, implementation and monitoring of logistics activities related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.  
13. Coordinate logistics operations with other UN Agencies, partners, and government authorities. 
14. Participate in inter-agency procurement working groups when requested.  
15. Perform such other duties as may be assigned.  Education
    • University Degree in Business Administration, Management, Logistics, Supply Chain Management or a related field from an accredited academic institution with four years of relevant professional experience; or, 
    • High school diploma with six years of relevant professional experience 
    • Certification in Procurement, Logistics, Asset Management or Supply Chain Management is an advantage Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
      • Experience in supply chain management, asset management and logistics and working with vendors and service providers. 
      • Experience with asset management process.  
      • Experience working with IOM/UN Supply chain, asset management and Logistics Rules and Procedures is an advantage 
      • Experience working in an international organisation in a multi-cultural setting an advantage. 
      • Experience in training and coordinating teams  Skills
        • High level of computer literacy
        • Knowledge of ERP system/ORACLE highly desirable
        • Ability to work with national and international institutions. 
        • Ability to prepare clear and concise report; 
        • Demonstrated ability to and exercise sound judgment;
        • Excellent communication and negotiation skills
        • Ability to supervise staff and coordinate administrative activities Languages

          REQUIRED

          For this position, fluency in English is required (oral and written).

          DESIRABLE

          Working knowledge of local area languages IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:

          Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

          Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

          Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

          📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

          ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

          Core Competencies – behavioural indicators (Level 2)

          Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

          Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

          Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

          Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

          Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

          Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)

          Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.

          Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.

          Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.