UNDP is committed to support the Government of the Islamic Republic of Afghanistan to ensure that the quality of life for Afghans is substantially improved, as measured by tangible improvements in global indicators of social and economic wellbeing (such as the SDGs, Human Development Index scores). UNDP’s role is to help fortify development outcomes among local communities, government partners, and the private sector, using the SDGs as both a destination and a guide. Through the SDGs, a transformative shift from a war economy to a peace economy is possible, helping the Afghan government to meet its global commitments, its internal targets (such as those set by the Afghanistan National Peace and Development Framework-ANPDF), and, most importantly, the expectations and ambitions of the Afghan people. While this bold vision demands investments from UNDP, among all development actors, UNDP Afghanistan Country Office as a valued partner to the Government of Afghanistan by providing insights on understanding and overcoming multi-dimensional poverty. UNDP’s perspective is that meaningful poverty alleviation requires a different development approach – one that monitors and attempts to affect the systemic interplay of socio-economic factors, regional differences, and shifts in the political economy. To deliver this value proposition, the CO needs to ‘raise the bar’ on its development policy expertise and engage national and local policy makers on disrupting the complex systems contributing to intractable poverty.
This Job Description is part of a new office structure, which is designed to support a more integrated and collaborative way in supporting Afghanistan achieve sustainable development and sustainable peace. The Country Office has aligned the new office structure with the thematic vision of the emerging Country Programme and designed new ways of working that will facilitate more collaboration across the office, create the foundations for more sub-national level work and higher delivery and emphasize learning and support to national staff capacity development.
The design of UNDP’s programmes is based on the UN’s three core principles of human rights, gender equality and environmental sustainability and is guided by the UNDP Strategic Plan (2018-2021) to enable Peace, Prosperity and Sustainability in Afghanistan. Each of these themes is translated into a programme portfolio in the organizational structure.
Under the guidance and direct supervision of the DRR-P, the Executive Assistant ensures effective and efficient functioning of her/his office, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made.
The Executive Assistant works in close collaboration with UNDP staff, UN Agencies, and national authorities to ensure efficient flow of information, actions on instructions, agendas. She will on occasion be delegated temporary supervisory functions of short-term hires. S/he also plays a crucial role in the coordination of internal communications in the Programme Team as well as with other members of senior management.
Incumbent is expected to display initiative, a positive approach and a strong client orientation. As such, s/he might be required to undertake other emerging tasks and additional duties as required by direct supervisor or senior management.
Summary of Key Functions:
1.Ensures effective and efficient functioning of the DRR (P) office focusing on achievement of the following results:
2. Ensures effective communications and administrative support to the office, focusing on achieving the following results:
3. Ensures facilitation of knowledge building and management focusing on achievement of the following results:
Core
Innovation
Ability to make new and useful ideas work
Level 2: Analyzes complex technical materials (including data) and makes concise, relevant recommendations
Leadership
Ability to persuade others to follow
Level 2: Proactively identifies new opportunities and challenges
People Management
Ability to improve performance and satisfaction
Level 2: Takes ownership of responsibilities
Communication
Ability to listen, adapt, persuade and transform
Level 2: Understands, explains and shares information on assigned tasks with accuracy and clarity
Delivery
Ability to get things done while exercising good judgement
Level 2: Meets goals and timelines for delivery of products or services;
Technical/Functional
Detailed list of competencies can be accessed through https://intranet.undp.org/unit/ohr/competency-framework/SitePages/Home.aspx
and hiring managers are encouraged to familiarize themselves for more information
Collaboration and Partnerships
Ability to develop, maintain, and strengthen partnerships with others inside (Programmes/projects) or outside the organization who can provide information, assistance, and support. Sets overall direction for the formation and management of strategic relationships contributing to the overall positioning of UNDP.
Level 2: Execute & Learn: Execute & Learn: Perform defined tasks
Job Knowledge
Ability to demonstrate and apply professional and/or technical expertise/knowledge of the post or discipline. Focusing on the knowledge and skill areas necessary to effectively perform the functions of the post. Identifying and seeking to expand knowledge and improve work processes.
Level 2: Execute & Learn: Execute & Learn: Perform defined tasks
Knowledge Management
Ability to capture, develop, share and effectively use information and knowledge
Level 2: Execute & Learn: Execute & Learn: Perform defined tasks
Operational Efficiency
Ability to identify and execute opportunities to improve operational efficiency
Level 2: Execute & Learn: Execute & Learn: Perform defined tasks
Client Orientation
Ability to understand and meet or exceed client needs. Anticipating and addressing client needs and concerns. Developing innovative approaches to meeting client needs. Ensuring overall provision of quality services to clients.
Level 2: Execute & Learn: Execute & Learn: Perform defined tasks
Event, Meeting, and Workshop Management
Ability to plan and organize events
Level 2: Execute & Learn: Execute & Learn: Perform defined tasks
Scheduling and Coordination
Ability to manage meeting requests and appointments with ease and positivity
Level 2: Execute & Learn: Execute & Learn: Perform defined tasks
Important applicant information
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
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Contract Duration: 1 year with possibility of renewal.
This vacancy is archived.