IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.
1. Organizational Context
a. Organizational Setting
The position is located in the Madrid Operations Team, Madrid Operations Service, Madrid Operations Division of the Madrid Registry. The Madrid Operations Teams is responsible for receiving, processing and registering international trademark applications and associated transactions.
b. Purpose Statement
The incumbent is required to carry out, in at least one of the three Madrid publication languages, processing and formalities examination duties for international trademark applications and associated transactions.
c. Reporting Lines
The incumbent works under the supervision of the Coordinator of an examination team.
2. Duties and Responsibilities
The incumbent will perform the following principal duties:
a. In-depth examination of applications for international registration of marks, modifications, renewals, refusals, rectifications or any other documents received with respect to an international registration.
b. As required, coding figurative marks in international applications in accordance with the Vienna Classification.
c. Issue irregularity letters in relation to the transactions listed above for document received that are not in conformity with the applicable rules.
d. Follow up on irregularity letters and related queries in accordance with the applicable legal framework.
e. Verify payment of fees related to the above transactions and follow up as required.
f. Answer requests for information from stakeholders by mail or telephone, relating to the international registration procedures, the status of international applications, classification questions and other service requests.
g. Provide input towards improving internal work processes and workflows.
h. Perform other related tasks as required.
3. Requirements
Education (Essential)
Secondary education with relevant diploma.
Education (Desirable)
First-level university degree.
Experience (Essential)
At least eight years of relevant experience, including in the area of trademarks or comparable experience. A relevant university degree may be accepted in lieu of two years of experience.
Experience (Desirable)
Experience in an Intellectual Property Office.
Language (Essential)
Excellent written and spoken knowledge of English.
Language (Desirable)
Knowledge of other official UN languages.
Job Related Competencies (Essential)
Good knowledge and understanding of the Madrid Agreement and the Madrid Protocol concerning the International Registration of Marks, the NICE Classification, the VIENNA Classification and the Administrative Instructions.
Good communication skills with the ability to communicate information clearly, both orally and in writing.
Good IT skills for document processing, data management and data search.
Ability to work within the rules, regulations and procedures governing the area of work.
Meticulous attention to detail and ability to spot irregularities.
Good time management and work organization skills.
Ability to handle and protect confidential and sensitive data with integrity.
Ability to work on own initiative and with a marked sense of teamwork and shared responsibility.
Excellent interpersonal skills and ability to maintain effective partnerships and working relations in a multicultural environment with sensitivity and respect for diversity.
4. Organizational Competencies
1. Communicating effectively.
2. Showing team spirit.
3. Demonstrating integrity.
4. Valuing diversity.
5. Producing results.
6. Showing service orientation.
7. Seeing the big picture.