Back Events and Travel Officer

Grade: IS-2
Deadline: 26 May 2024 (11:59 PM KST)
Job Category: International
Salary: USD 96,200 (plus attractive benefits, that include the following allowances (as applicable): Relocation, dependency, housing, education assistance and home country travel.

Introduction
The Green Climate Fund is the world’s largest dedicated multilateral climate fund and invests in impactful, innovative, catalytic programs and projects in developing countries across the globe. By the end of 2023, GCF had a portfolio of 243 projects in 129 countries, committing a total of USD 13.5 billion to date.

In 2023, an additional USD 12.8 billion was pledged, to support our new strategic and programming cycle from 2024-2027; our ambition is to grow to become at least a USD 50 billion fund by 2030. Rooted in the core objectives of impact and efficiency, access and a focus on the most vulnerable, and mobilizing a much higher scale of public and private sector financial flows for climate action we have an unparalleled scale of resources, which, together with our risk appetite and flexibility allows us to bring together different partners and stakeholders in innovative partnerships for profound impact.

GCF is seeking a top-tier individual with a demonstrable track record of harnessing experience, energy and networks to tackle complex global climate change challenges. You will be committed to making a positive, measurable difference through a mission-driven role, and thrive in a fast-paced, diverse environment.

You will be able to quickly scan and analyze complex, competing issues and lead significant sized teams to find solutions in evolving contexts, across multiple geographic locations.

You will be a nurturer of people: recognizing and growing the talent around you, exemplifying values of transparency, respect and innovation.

You will be committed to learning, knowledge-sharing, convening and communicating with partners to work together to ideate, develop and implement climate action initiatives that make a profound difference to people and planet.

You will join a team of talented, committed individuals representing almost 80 nationalities contributing skills and experience from academic, scientific, private, government and nonprofit backgrounds. Together, we work with governments, communities and civil society, technical agencies, and the private sector across the world.

Interested in more information?
Learn about working for GCF: https://www.greenclimate.fund/about/careers
View current vacancies: https://jobs.greenclimate.fund/

About the Green Climate Fund (GCF)
Set up in 2010 by the 194 countries who are Parties to the United Nations Framework Convention on Climate Change (UNFCCC), GCF takes its responsibility as the world’s largest dedicated multilateral climate fund to heart. GCF funds transformative climate projects across the developing world, supporting countries in their responses and actions to tackle climate change while fostering sustainable development within their communities.

Our country-driven approach ensures that our actions are tailored to the unique circumstances and national aspirations of each nation we support. Besides channeling public and private sector investment through a broad range of financing instruments, GCF builds the capacity of developing countries to take climate action through an extensive Readiness Programme ensuring countries are increasingly well-equipped and financed to manage their climate futures.

Headquartered in the Republic of Korea, GCF operates with a diverse and talented workforce of over 300 people.

Position Objective
The overall mission of the Events Management and Travel Unit (EMTU) in the Office of Administrative Services (OAS) is to provide efficient operational arrangements that enable dialogue and cooperation between GCF and its stakeholders and counterparts, contributing to the successful progress of engagements and the realization of the strategic objectives of GCF. The key objective of EMTU’s work is to ensure that all GCF events and corporate travel are supported through fit-for-purpose and progressive services that are implemented effectively and efficiently to enable a seamless delivery of the GCF’s mandate.
The Events and Travel Officer, reporting to the Events Management Specialist, is responsible for leading the corporate travel function and supporting the events management workflows, ensuring high quality and accuracy of work in order to provide optimum services across the organization.

Purpose

• Oversee the development and implementation of, and coordinate the review of the corporate travel policy, procedures and related services.
• Ensure compliance with the travel policy, identify areas for review, and recommend solutions to enhance the responsiveness of travel services.
• Ensure optimal delivery of events management services with a specific focus on events hosted at the GCF premises.

  Engagement

  • In coordination with relevant counterparts, drive the evolution of corporate travel workflows and processes through the rollout of client-facing solutions integrated with the Travel Management Company, including costs reconciliation.
  • Oversee all matters related to the delivery of services by the Travel Management Company. Liaise accordingly with their relevant focal points to problem-solve and ensure continuous improvement of their services delivery.
  • Contribute to the identification, design, testing and implementation of the changes and enhancements to the travel administrative systems and applications.
  • Coordinate official travel forecasting across the organization, facilitate and promote clear understanding of the travel policy and workflows, and capture feedback and lessons learned to inform further developments.
  • Coordinate the forecasting and inputs for the GCF events calendar across the organization.

    Delivery

    • Lead the coordination of arrangements for GCF events such as webinars, incoming delegation visits, workshops hosted at the GCF premises or elsewhere in the country of headquarters.
    • Plan, organize and manage support services for participants registration to GCF events (including on a global scale), including the use of relevant solutions, preparation of the lists of participants, and on-site registration.
    • Contribute to the ongoing management of corporate agreements with hotels, corporate discounts with airlines and other related services.
    • Act as a focal point for the arrangements of delegation travel to key events and engagements (e.g., COP, UNGA, GCF events abroad).
    • Perform other related duties as required.

      Requirements (Education, experience, technical competencies required of the job)

      • Master’s degree in in management, administration, tourism, hospitality, international relations, or a related field is required. A Bachelor’s degree with additional 2 years of relevant experience may be accepted in lieu of the Master’s degree requirement. Professional certificate or training on travel and events management a distinct advantage.
      • A minimum of 4 years of progressively responsible experience in travel and events management as outlined above, in a complex organization, whether in the public or private sector. Relevant international experience an added advantage
      • Excellent communication, persuasion, and vendor relations management skills.
      • Ability to work under pressure, under strict timelines, demonstrating complex problem solving with independent judgment and decision-making;
      • Fluency in English is essential; knowledge of Korean and another United Nations language is an advantage.
      • Demonstrated skills in collaboration, problem-solving to achieve goals and comfortable working in matrix organization.
      • Flexibility to work outside of the regular working hours is required for this position.
        

        The closing date for application is 26 May 2024. Applications submitted after the deadline may not be considered.

        *The person assessed by the Selection Panel as most suitable for the position will be proposed for appointment. Selection among short-listed candidates will also take into account performance at interview, appropriate testing, and references.

        Applications from women and nationals of developing countries are strongly encouraged to apply.