Back Consultant as Event Specialist

Program Overview

World Resources Institute (WRI) is an independent national research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI Indonesia is affiliated with the World Resources Institute (WRI), a global environmental research organization that works with various stakeholders to support policies and practices that are sustainable and profitable. We organize our work around five crucial issues, which are Forest and Land Use, Climate, Energy, Cities and Transportation, and the Ocean.

The 2021 IPCC report highlights the increasing risk of global warming surpassing 1.5°C unless there's a significant reduction in greenhouse gas emissions. In response, Indonesia updated its emissions reduction targets in 2022, aiming for a 31.89% reduction through national efforts and 43.20% with international assistance. Countries like Indonesia, which heavily rely on high-emission sectors for GDP, can transition to a low-carbon economy by decarbonizing industry and expanding renewable energy sources to successfully achieve those targets.

WRI Indonesia's Energy and Sustainable Business (ESB) program works to advance decarbonization among businesses, accelerating a just transition towards net zero emission in Indonesia while balancing the need for economic development. We drive the adoption of transformative business models, develop supporting ecosystems, and empower businesses to achieve net-zero emissions. Through research, decarbonization tools, climate innovation, and evidence-based policy recommendations, we lead two flagship initiatives: (i) The Kadin Net Zero Hub (Kadin NZH), assisting companies affiliated with Indonesia's Chamber of Commerce and Industry (Kadin) on their path to net-zero emissions, and (ii) the Clean Energy Investment Accelerator (CEIA), advancing policies and financing for clean energy in the commercial and industrial sectors.

Job Highlight

The Event Specialist will work mainly to coordinate and be responsible for holding all events that will be held by the ESB team and partners. The Event Specialist will report to the Corporate Energy Lead for ESB while coordinating closely with the rest of the Sustainable Business Team members, Project Operations Assistant (POA) and Project Operations Specialist (POS), Communications team, and other KADIN NZH's key partners such as IBCSD, KADIN, and CDP. WRI Indonesia Sustainable Business team will provide all the substance needed while the event specialist will focus heavily on the event's technical side. This position will be based in Jakarta, with an office-flex working arrangement and the possibility of doing travel.

What You Will Do

Project Activity Coordination & Stakeholder Engagement (100%)

• Develop planning for each event with high attention to details, including financial and administrative aspects such as finalizing Terms of Reference (TOR), budgeting, and invitations.
• Lead the coordination with the Project Operations Assistant for venue reservations, speakers, audiences, and other relevant stakeholders.
• Lead the coordination with the Project Operations Assistant to select vendors such as hotels & catering, and decide the best combination of quality and cost.
• Negotiate with vendors to achieve the most favorable terms whenever necessary, including exploring how to make the events itself carbon neutral using existing methods.
• In coordination with Project Operations Assistant to do final checks on the day of the event (e.g. tables, technology, guest attendee confirmation) to ensure that everything meets standards and complies with WRI Indonesia policy and procedure.
• Oversee the event and take immediate action to resolve any problems occurring during the event.
• Coordinate accordingly with the ESB teams for the post-event follow-up actions, including event debriefing, report, and discussion notes.

  What You Will Need

  • Bachelor’s degree in a related field, preferably in Event Management, Management, or Public Relations.
  • Minimum one year of professional work experience in corporate event management, administration, and/or operation management.
  • Detail-oriented and organized thinker who can juggle multiple, competing priorities.
  • Ability to work under minimum supervision while maintaining the expected output to be delivered in a timely and satisfactory manner.
  • Have good interpersonal skills, adaptable, and comfortable meeting new people/groups of people.
  • Business proficiency in oral and written communications in Bahasa Indonesia and English.
  • Ability to do work travel.
  • Legally able to work in Indonesia.

    Deliverables

    The consultant will conduct several events to support the formulation, advocacy, and mainstreaming of the policy recommendation and knowledge products. The deliverables include, but are not limited to the following:

    1. Implement the “Focus Group Discussion (FGD)” events to convene Indonesian industries, think tanks, financial institutions, climate solutions providers, and academia to develop research and policy recommendations on sustainable strategy/product in energy transition and climate finance to be created to boost Indonesian industry’s net zero ambition.
    2. Implement the “Policy Dialogue with Government” events to relevant audiences, followed by hosting key stakeholders’ media interviews with one of local news channels.
    3. Implement the “Indonesia Sustainability Forum & its Road-to-Side Events” to amplify our message regarding the urgency of industrial decarbonization to various stakeholders, both public and private.
    4. Implement the “KADIN NZH & CEIA” related events to include dialogues, luncheons, closed-door, public events, and other relevant event set-up.
    5. Coordinate for event de-brief and provide a post-event report in a timely manner.

       Duration

       This position is expected to start immediately for a contract period up to 30 September 2024

       Terms of Payment

       Daily rate consultant with a maximum of 70 (seventy) working days for the whole contract period or 10 (ten) working days per month on average.

       Contract Arrangement

       Individual consultancy contract (Part-time, limited term)

       What we offer

       • Consultant rate that is commensurate with experience and skills
       • Travel insurance for both domestic and international for any travel duty as assigned by WRI Indonesia
       • Access to the WRI global network
       • A workplace that strives to put diversity and inclusion at the heart of our work

         📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

         ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

         Must have authorization to work in Indonesia to be eligible for this position.

         Final candidates might be required to take a writing test and to produce two writing samples when needed.

         How to apply: In order to be formally considered, please submit an updated resume and cover letter through WRI career portal.

         Application close: 1700 (DKI Jakarta local time), 10 March 2024. We will close the advert earlier when the best candidates are identified at earlier dates.

         This is a locally engaged position; Indonesian nationals are encouraged to apply.

         About Us

         Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.

         The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

         Our mission and values:

         WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.

         Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.

         Our culture:

         WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, gender diverse communities, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.

         WRI Indonesia is national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI work with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI work with leaders in more than 50 countries for more than 30 years, with offices in Brazil, China, Europe, India, Indonesia, Mexico, and the United States.

         Launched in early 2014, WRI Indonesia builds on WRI’s 10-year history in the country, and strengthens our impact on the ground. In the short-to-medium term, WRI Indonesia aims to expand its presence and portfolio to include projects in the climate, energy, as well as city and transportation programs.