Org. Setting and ReportingThis position is located in the Programme Support and Management Service of the United Nations Trade and Development (UNCTAD). Under the direct supervision of the Director of the Office of the Secretary-General, with the guidance of Deputy Secretary-General of UNCTAD, and the overall direction of the Secretary-General of UNCTAD, the incumbent contributes to the implementation of UNCTAD's mandates by providing the necessary managerial, administrative and logistical support to the entity. ResponsibilitiesThe Chief of Administration supervises the areas falling under the responsibility of the Programme Support and Management Service, notably: - Leads, supervises and provides planning and strategic guidance to the Programme Support and Management Service. Co-ordinates the work carried out by its different work units. - Oversees matters related to Oversight and corporate strategies such as Enterprise Risk Management, Internal Controls, Business Continuity, etc. for UNCTAD and ensure their close alignment with the UN System wide strategies. - Lead UNCTAD’s culture and skills transformation under the UN 2.0 framework. - Advises senior management on budgeting, financial, human resources and general administration and management information issues and practices. - Advises senior management on UNCTAD programme planning, including interaction with intergovernmental bodies and specialized committees. - Oversees the verification and clearance of agreements that UNCTAD enters into, by ensuring that the aims, purposes, terms and conditions of such agreements are consistent with the organizations over-all policy directives and guidelines, regulations, rules and administrative requirements. - Produces major/complex reports for management. - Provides guidance, support, supervision and performance evaluation for staff of the service at both senior and operational levels. - Ensures that the outputs produced by the Service maintain high quality standards. - Prepares the work programme of the Service, determining priorities, and allocating resources for the completion of outputs and their timely delivery. - Undertakes or oversees the programmatic/administrative tasks necessary for the functioning of the Service, including evaluation of staff performance (ePerformance), interviews of candidates for job openings, and evaluation of candidates. - Recruits staff, taking due account of geographical and gender balance. - Manages and supervises the preparation of performance reports and short/medium term plans for the Service. - Ensures provision of guidance, performance evaluation, supervision and mentoring to all UNCTAD staff. - Fosters teamwork and communication among staff in the Service and across organizational boundaries. - Advises the Senior Management of UNCTAD in negotiation of host country agreements (conferences and meetings away from Geneva) and their implementation; provides administrative support to such conferences and meetings. - Reviews continuously, in consultation with the stakeholders involved, a set of sound policies, procedures, practices, standards and tools that are consistent with UN policy and practice in order to ensure proper budget, accounting, financial and human resources management and controls, while considering the operational needs of UNCTAD. - Represents UNCTAD in meetings and boards with administrative implications, including: o Participates, on behalf of UNCTAD, in task forces of the Secretariat on human resources and administrative matters, including the implementation of the information management system. o Participates in UNCTAD management meetings to provide advice on administrative, financial and human resources matters, as required. o Represents or participates in representation of UNCTAD in review bodies, as necessary, especially TDB Working Party on the Programme Budget, CPC, ACABQ, and 5th Committee. - Liaises with other entities of the UN Secretariat, specialized agencies and other international organizations regarding administrative issues, in order to ensure proper consultation and coordination. Competencies• Professionalism: Knowledge of the substantive field of work in general and of specific areas being supervised. Ability to initiate and realize improvements in work processes, organizational reform and clients relationship management. Ability to produce reports and papers on technical issues and to review and edit the work of others. Ability to apply UN rules, regulations, policies and guidelines in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Vision: Identifies strategic issues, opportunities and risks; clearly communicates links between the Organization’s strategy and the work unit’s goals; generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities. • Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly. • Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary. EducationAdvanced University Degree (Master's degree or equivalent) in business or public administration, human resources management, finance, law or a related field is required. A first level university degree with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree. Job - Specific QualificationNot available. Work ExperienceAt least 15 years of progressively responsible experience in a management-related role, overseeing areas such as administration, programme planning and budget, finance or human resources management in an international organization are required. Experience in initiating and realizing improvements in work processes, organizational reform and client relationship management is required. Demonstrated experience in leading and developing a team of international staff is required. Experience with United Nations administration/human resources/financial policies and practices is desirable. Demonstrated experience of the transactional components of the ERP Umoja in managing the organization’s resources is desirable. Experience facilitating the administrative components of large programmes and partnering in related substantive discussions is desirable. Experience in interacting with government officials, international organizations, civil society or other target groups is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required; and knowledge of French is desirable. Knowledge of another UN official language is an advantage. AssessmentEvaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview. Special Notice• This position is temporarily available for six months starting as soon as possible. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as \"retirement.\" Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.