Back CFA 003 / 2025_Intern Finance

Under the overall supervision of the Resource Management Officer (RMO) and direct supervision of Senior Finance Assistant, the incumbent will be responsible for the carrying out of administrative and financial tasks at IOM Djibouti’s Resource Management Unit. The role is multi-faceted and entails a range of different responsibilities :

1. Submit VAT claims electronically and Reconcile VAT claims refunded by government with vendors and General Ledger account
2. Create and maintain an orderly filing system – both electronically and in hard copy according to IOM general guidelines;
3. Monitor and verify billing of staff for private use of IOM assets such as personal calls and ensure recording in PRISM
4. Follow-up with staff to ensure timely submission of computed Travel Expense Claims (TECs) as soon as they return from TDY and ensure TECs are computed in accordance with IOM Travel Rules and Regulations.
5. Assist in the logistics for trainings, workshops, and meetings coordination with the relevant unit
6. To be custodian of stationary stock including taxi books and office supplies and maintain log for the same
7. Provide general Admin support to RMU Team.
8. Perform any other duties that may be assigned.

   TRAINING COMPONENTS AND LEARNING ELEMENTS

   The Intern will gain experience in working in an international multicultural environment, within the United Nations system.

   📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

   ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

   • Gain experience in organization, management, and international cooperation activities.
   • Gain a better understanding of IOM’s work, as an inter-governmental organization in the field of Migration, and work on formulating and editing institutional strategies, priorities and workplans.
   • The Intern can also access online training courses at the disposal of all IOM staff.
   • The Intern will have the possibility to interact with IOM staff within Headquarters and IOM Missions.
     • Enrolled in the final year of a Bachelor's degree (or equivalent) in International Relations, Business Administration, Communications, Project Management, or related fields
     • Or enrolled in a Master’s program in similar disciplines
     • Or graduated from a Bachelor's/Master’s degree within the last 12 months prior to the internship start date 

       EXPERIENCE

       • Prior internship or experience in administrative support, communications, or programme management in an international, governmental, or NGO context is preferred

         SKILLS

         • Excellent writing and formatting skills in both English and French
         • Strong proficiency in MS Office (Word, PowerPoint, Excel, Outlook); 
         • Personal commitment, efficiency and results driven. 
         • Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a diverse team. Languages
           IOM’s official languages are English, French      Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
         • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
       • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
     • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
   • Courage: Demonstrates willingness to take a stand on issues of importance.
9. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators
10. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.