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Associate Specialist, HRIS - GL C

The Associate Specialist, HRIS supports the Manager, HR Operational Services and the Lead, HR Operational Excellence. They primarily own responsibility and oversight for the implementation, support and maintenance of the Global Fund Human Resource Information Management Systems and technologies used by the HR function.

They have overall responsibility for:

• Acting as the main technical point of contact for information systems supporting HR operations and planning, providing analytical support, communication and / or trainings where required to ensure end user adoption
• Ensuring data integrity, driving and managing testing of the systems changes and updates
• Proactively documenting process improvement opportunities
• Implementing other technical projects, as requested

Key Responsibilities

Reporting to the Lead, HR Operational Excellence, the Associate Specialist, HRIS' primary responsibilities will be as follows:

• Support day-to-day HRIS operational requests
• Participate in the design and implementation of new HRIS modules and other system enhancements
• Collaborate with the Associate specialist, HR Reporting, to develop, maintain and support a variety of regular and ad-hoc reports requests
• Support, configuration, and maintenance of the HRIS system as a subject matter expert
• Monitor integrity of the HR systems’ data, transactions and integrations of HR systems by running routine queries
• Promote proactive approaches using the HRIS to solve business demands and concerns
• Collaborate with HR end-users to define, establish and maintain up to date HRIS functional departmental documentation, such as standard operating procedures, process documentation, documents for communications and change
• Provide functional and technical expertise to assist and support end-users
• Assist in the development of digital training materials and in the training of HR staff on HRIS access and utilization of the system
• Monitor and track service levels with external suppliers for continuous improvement of services
• Lead Workday biannual system upgrades, in coordination with HR Specialists and IT
• Monitors HRIS integrations, addressing issues within the Service Level Agreement (SLA) period
• Undertake any other duties as directed by the Lead, HR Operational Excellence, the Manager, HR Operational Services, and/or the CHRO.

  Subject to change by the Executive Director at any time at their sole discretion.

  Qualifications

  Essential:

  • Bachelor’s degree in information systems, computer science, quantitative systems, a related degree with some specialization in computer related experience and/or equivalent work experience.
  • Project Management Certification or relevant work experience
  • Workday Training Certification or an equivalent and relevant work experience

    Desirable:

    • ERP Training in other systems Peoplesoft, SAP, Oracle
    • Training on Digital Adoption tools, such as Walkme.

      Experience

      Essential:

      • Previous experience in a professional office environment.
      • Experience as an analyst/administrator/technician; information systems analyst/technician; or other positions with appropriate experience and/or education
      • Experience in HR and/or payroll department

        Desirable:

        📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

        ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

        • 2 – 3 years experience
        • Project implementation experience
        • Experience using ServiceNow

          Competencies

          Languages:

          An excellent knowledge of English and preferably a good working knowledge of French. Knowledge of other languages would be an asset.

          Functional Competencies:

          • Analytical
          • Business
          • Human Resources
          • Multicultural
          • Operational Policy

            Role specific Functional Competencies:

            • Analytical skills
            • Problem solving abilities
            • Reporting skills
            • Critical thinking skills
            • Interpersonal, collaborative and organizational skills

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              Explore our vacancies and apply on the Global Fund Careers recruitment system.

               

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              Job Posting End Date23 April 2024