Org. Setting and ReportingThe International Court of Justice is the principal judicial organ of the United Nations. It is composed of 15 judges, elected by the General Assembly and the Security Council. The Court has a twofold role: first, to settle, in accordance with international law, through judgments which have binding force and are without appeal for the parties concerned, legal disputes submitted to it by States; and, second, to give advisory opinions on legal questions referred to it by duly authorized United Nations organs and specialized agencies. The Court is the only principal organ of the United Nations not serviced by the Secretariat and has its own Registry, which provides judicial support to the Court and acts as a permanent administrative organ. The Registry is headed by a Registrar, elected by the Court. The incumbent is appointed by the Court upon the recommendation of the Registrar (Rules of Court, Art. 25). This position is located in the Registry’s Administrative and Personnel Division. The incumbent reports directly to the Head of Division. ResponsibilitiesUnder the supervision and guidance of the Head of Administrative and Personnel Division, the Associate Procurement Officer supports the development and sharing of best procurement practices. He/she oversees of the development and implementation of the Registry’s acquisition plan and establishes 'Best Practices' to improve the quality of the procurement undertaken in the registry, while achieving best value for money, ensuring a competitive, fair and transparent process in accordance with established regulations, rules and procedures. The incumbent will perform the following duties: 1) Acquisition planning and monitoring: - Provides assistance to departments/divisions in preparing budget proposals involving purchases of new equipment, materials, or services. - Before the start of every year, liaises with Heads of departments/divisions to prepare their acquisition plans and consolidates a Registry-wide annual procurement plan based on budgeted priorities. - Initiates actions leading to the implementation of the Registry’s Procurement Plan, taking into account different sourcing options, including global and regional systems contracts, local market and other conditions, logistics forecasting, inventory holdings, consumption patterns, supply schedules, and assessment and prioritization of operational requirements. - Meets regularly with internal stakeholders to review the acquisition plan based on changing priorities and emergencies as related to the assigned materials/services groups to ensure an efficient and cohesive approach to managing areas of mutual interest. - Advises departments/divisions periodically on the progress of acquisition activities and detailed status of implementation of the acquisition plan, including a full range of procurement and other supply chain issues encountered, providing them with support and guidance at all stages of the procurement cycle. - Prepares integrated, timely and accurate reports to monitor and track all aspects of the Registry’s procurement process to ensure an uninterrupted supply of goods and services so as to meet operational requirements. 2) Procurement - Plans and manages procurement actions for technically or significantly complex commodities or services, or for a variety of goods and services of a general nature. - Reviews and analyzes technical specifications to ensure completeness, accuracy and competitive qualities, and identifies optional courses of action. - Assists staff in matters regarding procurement policies and procedures, technical specifications, pricing and product/service availability, as well as appropriate substitutes or alternative options to reduce costs. - Develops vendor pre-qualifying criteria, identifies product sources and evaluates vendor performance as regards quality, prices, delivery, equipment, etc. - Solicits and evaluates bids/proposals/quotations to ensure overall competitiveness, quality, and conformity to specified requirements. - Compiles and presents procurement data; prepares all relevant supporting documents and recommends approval of the contract or purchase order; may authorize purchases in line with delegated authority, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official. - Coordinates timely delivery of goods and services. - Conducts market and supplier research. 3) Contracts management - Participates in the development of contract risk assessment and risk management plans, including mitigating measures. - Develops a quality assurance plan to provide a systematic method to monitor contract performance. - Develops contract compliance checklists and implementation plans. - Participates in the assessment of contractor performance, including advice and action to address instances of poor performance and/or non-compliance with contractual obligations. - Proposes innovative solutions to resolve any vendor-related issues, liaises with other departments/divisions, including the Department of Legal Matters, about the process to handle claims and disputes, and other contractual remedies. 4) General administration - Drafts a variety of Standard Operating Procedures (SOPs), guidelines and instructions governing the acquisition planning and requisitioning process; and entire procurement process, including delivery and payment (Procure to Pay). - Prepares a variety of reports, correspondence, and documents (e.g., memoranda, contracts and amendments), drafts relevant audit responses as required, maintains electronic and hard copy files and records to ensure proper accountability. - Collaborates with staff in charge of property control and inventory for matters of mutual interest. - Supervises procurement staff. - Acts as a backstop to the Head of Administrative and Personnel Division as necessary. - Performs other duties as required. CompetenciesProfessionalism: Demonstrates knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services, knowledge of contract law and expertise in handling complex contract issues, and ability to draft and compile a variety of written communication products in a clear, concise style. Ensures high quality and accuracy of work. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Technological awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology. EducationAn advanced university degree (Master’s degree) in supply chain management, business administration, public administration, commerce, or a related field is required. A first-level university degree in combination with at least two years of qualifying work experience may be accepted in lieu of the advanced university degree. Professional certification in procurement or supply chain management is an added asset. Job - Specific QualificationNot available. Work ExperienceProgressively responsible experience in procurement, contract management, administration, or related area is required. Experience working in procurement or supply chain related functions with the United Nations Common Systems or similar international organizations is desirable. Experience working with Enterprise Resource Planning (ERP) systems such as SAP or similar system and e-tendering systems is desirable. Experience in drafting Standard Operating Procedures and guidelines for standardization/streamlining of procurement related processes is desirable. LanguagesEnglish and French are the official languages of the Court. For this post, excellent command of either English and French, and basic working knowledge of the other language is required. AssessmentThe assessment of qualified candidates may include written tests and a competency and/or knowledge-based interview. Special NoticeThe Court is an equal opportunity employer and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons with disabilities, to apply to become a staff member. Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered. The Court's salaries are calculated in US dollars but may be paid in euros. They consist of a basic salary and a post adjustment which reflects the cost of living in the Netherlands and the euro/dollar exchange rate. In addition, the Court offers an attractive benefits package including 30 days of annual leave, home travel every two years, an education grant for dependent children, a pension plan and subsidized medical insurance. If the selected candidate is a staff member from an organization applying the United Nations Common System of Salaries and Allowances, the provisions of the Inter-Organization Agreement concerning Transfer, Secondment or Loan shall apply. The selected candidate may be subject to security clearance, including verification of the information provided and a criminal record check. All candidates should be in a position to submit an electronic copy of their passport, recent performance appraisal reports, and all diplomas listed on their profile when requested. The Registrar reserves the right not to appoint any candidate to the post, or to appoint one at a lower level or on the basis of a modified job description. Applications that are found by the Court to meet the above criteria may be added to a reserve list in case a similar vacancy arises in the future. United Nations ConsiderationsIn accordance with the ICJ Staff Regulations and Rules, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with ICJ if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Applicants are urged to carefully follow all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on \"Manuals\" hyper-link on the upper right side of the Inspira account-holder homepage. The evaluation of applicants will be conducted based on the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances, and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeICJ does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICJ are fraudulent and should be disregarded.