Org. Setting and ReportingThis position is located in the Trust Funds Management Section, Office of Programme Planning, Finance and Budget (OPPFB), Department of Management Strategy, Policy and Compliance (DMSPC). The Associate Finance and Budget Officer usually reports to the Head of the Unit or to a Section Chief. The Trust Funds Management Section is responsible for the financial management of voluntary contributions received and the use of these funds including global support to offices around the world. The Section prepares various financial reports including IPSAS compliant financial statements, certified financial statements for donors and managerial reports related to trust funds and program support funds. This Section supports the analysis of various accounts and monitors voluntary contributions cash flows. The Section also provides support for interagency processes, including the UNDP Service Clearing Account (SCA) and funding arrangements for Implementing Partners (IPs). ResponsibilitiesWithin delegated authority, the Associate Finance & Budget Officer will be responsible for the following duties: Budget administration: • Prepares allotments/appropriations, including redeployment of funds when necessary, ensuring appropriate expenditures. • Monitors budget implementation and recommends reallocation of funds as necessary. • Monitors expenditures to ensure that they remain within authorized levels. • Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b)availability of funds. • Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures. • Assists in the preparation of budget performance submissions. • Reviews and assists in finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures. • Assists in providing substantive support to intergovernmental and expert bodies. Finance : • Reviews, approves, reconciles and processes a range of accounting transactions on a regular and recurring basis. • Approves/Confirms that proposed obligations or expenditures for services, facilities supplies and equipment expenses, as well as those pertaining to personnel, are in accordance with the Financial Regulations and Rules of the UN, relevant appropriations and staffing tables and corresponding approved allotments/appropriations. • Reviews and analyses suspense accounts during the year and prepares adjusting entries as required before preparation of financial statements. • Responsible for the issuance and control of petty cash funds, to ensure compliance with the UN Financial Regulations and Rules. • Assists with the preparation of cash-flow statements for multiple accounts on a monthly basis. • Reviews and evaluates financial reports from Offices-away-from Headquarters and Peacekeeping Missions with a view to identifying anomalies and unusual trends. Initiates corrective action. • Assists in the review and preparation of financial statements and reports. • Assists in ensuring that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained. • Plans and works with systems units, in the installation and administration of accounting systems. • Researches and analyses information needed to respond to audit findings. General: • Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures; • Keeps up-to-date on current financial regulations/professional publications and accepted principles; • Performs other related duties, as assigned. Competencies• Professionalism: Knowledge of accounting principles, procedures and standards. Ability to apply conceptual, analytical and evaluative skills in accounting operations. Ability to conduct independent research and analysis, identify issues, formulate options and make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. EducationAn advanced university degree (Master’s degree or equivalent) in business administration, finance, accounting or related fields is required. A first-level degree (Bachelor’s degree or equivalent) in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of the advanced university degree. Job - Specific QualificationNot available. Work ExperienceA minimum of two years of progressively responsible professional experience in accounting, finance, budget, administration or related area is required. No experience is needed for candidates who have passed the United Nations Young Professionals Programme Examination (YPP) or the G to P Examination (G to P). Experience in applying private sector or public sector accounting standards such as International Financial Reporting Standard(s) (IFRS) or International Public Sector Accounting Standard (IPSAS) is required. Experience in conducting complex financial data analysis is required. Experience in preparing financial statements and donor reports is desirable. Experience with ERP (Enterprise Resource Planning) based financial accounting and fund management is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).