Hardship LevelE (most hardship)
Family TypeNon Family
Family TypeNon FamilyDanger Pay
Residential location (if applicable)
GradeNOA
Staff Member / Affiliate TypeNational Professional Officer
ReasonRegular > Regular Assignment
Target Start Date2024-03-26
Job Posting End DateApril 10, 2024
Standard Job Description
Assistant Programme Officer
Organizational Setting and Work Relationships
The Assistant Programme Officer may be based in HQ, field/regional bureau, and would normally receive guidance from more senior programme staff in the operation/bureau/division and may supervise a small team of local staff. The incumbent may refer to UNHCR's Programme Manual (Chapter IV), UNHCR's corporate and regional strategic priorities, operation plans and other relevant institutional rules and regulations for further guidance.
The Assistant Programme Officer will support the provision of programmatic guidance and support with regard to the implementation of protection and solutions strategies within available resources. The incumbent will play a role in coordinating with the other sections/units to ensure harmonized programmatic approaches at all levels and throughout the UNHCR Operations Management Cycle. S/he will work in line with the overall UNHCR directions which crucially require working with partners, including with persons of concern, governmental institutions and the private sector, ensuring that programme management is approached as per UNHCR¿s Strategic Directions, Global Strategic Priorities (GSPs), Global Compact for Refugees (GCR), corporate positions on SDGs.
The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Duties
- Support in assessing and analysing the needs of persons of concern in a participatory manner, using an Age, Gender and Diversity (AGD) perspective as basis for planning
- Provide support on programmatic aspects of developing multi-year protection and solutions strategies and annual plans with corresponding priorities taking into account corporate priorities
- Support Results Based Management and programme capacity in light of evolving requirements, programming approaches and gaps,
- Assist the planning process in compliance with planning parameters outlined in the Programme Manual and the planning instructions
- Contribute to the review and analyse of plans, mid-year and year-end reports of UNHCR offices in the region, ensuring quality assurance and compliance with established policies, guidelines, procedures and standards.
- Assist with the provision of overall direction to broaden partnerships with key stakeholders in order to maximize the protection and solutions response for persons of concern.
- Contribute to the successful application of the framework for implementing with partners, including the effective implementation of the policy on selection and retention of partners, management of partnership agreements, risk-based project performance monitoring, and risk-based project audits, among others.
- Contribute to ensure consistent and coherent monitoring approaches, tools and systems within the Area of Responsibility (AoR), in line with global standards and polices.
- Actively contribute to UNHCRs programming of community of practice and continuously contribute to improvements of programming tools and processes.
- Identify potential gaps and problems and in cooperation with other relevant sections recommend appropriate solutions to ensure the efficient implementation of programme activities
- Assist in a timely and effective follow-up of internal and external audits observations and recommendations that relate to programmatic issues.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree
Field(s) of Education
Economics
Business Administration
Social Sciences
or other relevant field.
Certificates and/or Licenses
Not specified
Relevant Job Experience
Essential:
Demonstrated experience in programme management including familiarization with the OMC and sound knowledge Results Based-Management. Demonstrated experience in field operations, sound knowledge on the centrality of protection in programming, Joint Needs Assessments and the principles of targeting.
Desirable:
Demonstrated experience in coordination within an inter-agency context and other actors, in a refugee or humanitarian context. Sound experience in program management training and capacity building activities.
Functional Skills
PG-UNHCR's Programmes
PG-Results-Based Management
PG-Stakeholder management and coordination with Implementing Partners (Gov/NGO/Corporate)
PG-Programme Management (programme cycles and reporting standards)
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile - UNHCR work experience
- Demonstration in programme Management cycle
- Familiar with operational context
Shortlisted candidates will be required to sit for a complementary written test and will be given a chance to sit for an interview. The scores of the written test will later be combined with that of the interview to arrive at the final score. The weight of written test to interview is 50/50%.
When completing the application, candidates are required to list all their language skills – including their mother tongue. The three broad levels are A1/A2 (\"Basic User\"), B1/B2 (\"Independent User\"), and C1/C2 (\"Proficient User\").
In line with Recruitments and Assignments Policy, para 131 and 132, full consideration will be given to current GS and NO staff members, respectively, holding an Indefinite or Fixed-term appointment at the date of the deadline for application, who are serving in the country of the vacancy at the grade or one grade below or above, as well as any candidates serving at higher grades who fulfil the criteria for consideration on a preferred basis as per paragraph 136, before considering other candidates. If other candidates are considered, those with UNHCR-experience will be given favorable consideration before external candidates.”
Required languages (expected Overall ability is at least B2 level):
,
,
Desired languages
,
,
Operational context
UNHCR Sub-Office Homs covers Homs and Hama Governorates, as well as partially southern Idlib; implementing activities both directly and through Partners and is looking at enhancing collaboration with local NGOs and Government authorities. The incumbent will work very closely with partners, including local and international NGOs, government entities, and other relevant stakeholders to actively support the implementation of UNHCR planned activities under the responsibility of Homs Sub Office.
The incumbent shall also explore collaboration opportunities with other UNHCR functional units such as Protection, Shelter, Field, Supply, Security, Finance and administration, and will be actively engaged in the implementation of the Multi-Functional Team Approach as defined within the Programme Manual, ensuring the participation of relevant stakeholders in all phases of the Programme Management Cycle.
The incumbent will need to conduct monitoring missions across the central area (Homs Area of responsibility), in coordination with technical units, and have direct contact with people, sometimes in extremely vulnerable conditions. The incumbent will need to be willing to travel, proactive, patience, and show utmost respect for the people UNHCR is working with. Noting that UNHCR has a zero-tolerance policy on sexual exploitation and abuse.
The incumbent is expected to provide back-up and support the Programme positions during absence and upon need and will have to establish good working relationships with their peers at the office to facilitate the collection/coordination of information and other Programme management related activities. While the incumbent will be directly supervised by and reporting to the Programme Officer at Homs Sub Office as the primary line of reporting, due to the need to maintain harmonized approaches in programme planning, implementation and reporting process, the incumbent will concurrently receive technical guidance from the Programme unit at Country Office Damascus.
Additional Qualifications
SkillsPG-Programme Management (programme cycles and reporting standards), PG-Results-Based Management, PG-Stakeholder management and coordination with Implementing Partners (Gov/NGO/Corporate), PG-UNHCR's Programmes
EducationBachelor of Arts (BA): Business Administration, Bachelor of Arts (BA): Economics, Bachelor of Arts (BA): Social Science
Certifications
Work Experience
CompetenciesAccountability, Change capability & adaptability, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Managing performance, Negotiation & conflict resolution, Organizational awareness, Teamwork & collaboration
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Additional Information
Functional clearanceThis position doesn't require a functional clearance