Background
Under the overall guidance and supervision of UNCTAD Project Manager, the Administrative Assistant/Translator assists in the management of administrative services.
This role involves administering and executing processes and transactions while ensuring a high quality and accuracy of work. The Administrative Assistant/Translator will be required to interpret for UNCTAD international staff in informal settings and provide translations into the Portuguese language.
The Administrative Assistant/Translator promotes a client, quality and results-oriented approach. Diversity, Equity and Inclusion are core principles at UN: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UN including our values and inspiring stories.
UN does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Duties and Responsibilities
1. Ensures implementation of operational strategies, focusing on achievement of the following results:
Full compliance of administrative activities with UN / UNDP and UNCTAD rules, regulations, policies and strategies. Provision of inputs to the administrative business processes mapping and implementation of the internal standard operating procedures (SOPs).2. Ensures efficient administrative support, focusing on achievement of the following results:
Organization and coordination of shipments and customs clearance. Coordination of travel arrangements. Performing administrative roles in UMOJA in particulars creating shopping carts and travel and expense reports for meeting participants. Organization of workshops, conferences, retreats. Coordination of DSA, travel agencies, and other administrative surveys, surveys for organization of common services.3. Provides translation/interpretation services, focusing on the achievement of the following results:
Provision of translation work (from English to Portuguese) for various documents. Provision of interpretation services for English-speaking UNCTAD experts in informal and operational contexts.4. Provides support to proper supply and assets management, focusing on achievement of the following result:
Coordination of assets management, timely preparation and submission of periodic inventory reports. Coordination of the provision of reliable and quality office supplies5. Ensures proper common services focusing on achievement of the following result:
Maintenance of common services/office space management to ensure integrated activities on common services and implementation of the UN reform. CompetenciesCorporate Competencies:
Demonstrates commitment to UNCTADs mission, vision, and values. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptabilityFunctional Competencies:
Building Strategic Partnerships
Analyzes general information and selects materials in support of partnership building initiativesPromoting Organizational Learning and Knowledge Sharing
Researches best practices and poses new, more effective ways of doing things Documents innovative strategies and new approachesJob Knowledge/Technical Expertise
Understands the main processes and methods of work regarding the position Provides inputs to the development of simple system components Makes recommendations related to work procedures and implementation of management systemsLanguages:
Fluency in Portuguese and English is a requirement.