Parent Sector : Field Office
Duty Station: Jakarta
Classification of duty station: [[filter12]]
Standard Duration of Assignement : [[filter13]]
Job Family: Administration
Type of contract : Non Staff
Level : Level 3
Duration of contract : From 7 to 11 months
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 17 January 2025
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
Only candidates who are entitled to work in Indonesia may apply to this position.
The SC holder carries out the following administrative tasks with care, diligence and compliance with the instructions received from the supervisor:
Main duties and responsibilities:
Financial and budget related tasks:
• Monitor commitments and expenditures; generate budget and expenditure reports from IT systems, review overall accuracy and consistency of draft reports.
• Prepare cost estimates, verify payments process and reconcile accounting transactions.
• Provide basic guidance and interpretation on non-complex finance and budget rules, regulations and procedures.
• Act as certifying officer up to the authorized level delegated by the CFO.
• Verify and process payments.
HR related tasks:
• Draft HR related correspondence and other documents for personnel actions, provide assistance to the recruitment process and onboarding of new colleagues.
• Assist in the creation of non-staff contracts in the UNESCO's corporate systems.
Procurement/Logistics:
• Cooperate with other colleagues in initiating procurement actions and contract management.
Travel:
• Assisting colleagues in preparing travel plans, request and claims.
• Monitor travel suspense accounts and follow up with traveler’s on outstanding trips.
Education:
• High school diploma or equivalent is required. Additional studies in the areas of Finance and Business Administration is required.
Work Experience:
• A minimum of five years’ experience in finance, budget, accounting, administration or related field is required.
• Experience using Microsoft Excel and Excel related formulas is required Experience using an ERP Financial Accounting Module is required.
• Experience posting General Ledger adjustments, payments, and vouchers is desirable.
Skills:
• Excellent interpersonal and communication skills; strong service orientation and ability to deal efficiently with partners at different levels.
• Ability to prepare reports and analyze, interpret financial data, and monitor budgets.
• Excellent organization and coordination skills; ability to take initiatives, establish priorities and monitor own work plans.
• Good knowledge of MS office (Word, Excel, Outlook, PowerPoint) and database packages.
• Ability to work as part of a team and under tight deadlines, to deal with complex and sensitive situations and flexibility to adjust work schedules.
• Strong sense of accountability and teamwork.
Languages:
Good knowledge (spoken and written) of English language.
Education:
Bachelor’s degree in the field of Finance, Accounting or Business Administration degree.
Specialized training or courses in one or more of the following disciplines: Administration, Finance, Accounting and/or Human Resources or related fields.