The Administrative Assistant (AA) ensures efficient administrative and logistical support within an office, facilitating seamless operations in coordination with the Head of Office (HoO) and Administrative Officer (AO), where applicable. Office maintenance, asset management, contract administration, budget monitoring, and human resource support are handled effectively to optimise functionality. Low-level procurement, payments, financial reporting, and shared service processes are executed accurately, ensuring compliance with ICMPD's regulatory framework. The assistant contributes to the successful organisation of events and activities, collaborating closely with Project and Office teams, regional staff, and external stakeholders to align operational and administrative activities with established procedures. Active participation in administrative management improvement initiatives enhances overall efficiency and service delivery.
S/he will be reporting directly to the Administrative Officer and with substantive guidance from Regional Resources Manager.
Proficiency in (verbal/written) English is a must, proficiency in the language of the duty station (Arabic and/or French) is an asset.