Background:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
The UN Women Regional Office for the Americas and the Caribbean is one of the six regional offices of UN Women, responsible for implementing regional programs, projects, and activities, promoting technical and coordination support to the Country Offices of the region, as well as to serve as a liaison between them and the Headquarters Office.
The work of UN Women’s Ending Violence against Women (EVAW) Section is focused on a comprehensive approach to ending violence against women that addresses legislation and policies, prevention, services for survivors, research and data, creating safe public spaces in different settings and strengthening women’s rights movements to end violence against women. The Generation Equality Action Coalition on GBV has galvanized governments, CSOs, international organizations, philanthropies and the private sector to deliver transformational progress towards the elimination and prevention of GBV through four concrete actions: (1) Creating enabling policy, legal and resource environments; (2) Scaling up evidence driven prevention programming; (3) Scaling up comprehensive, accessible and quality services for survivors; and (4) Enabling and empowering autonomous girl-led & women’s rights organizations to exercise their expertise. In this context UN Women is partnering with the EU and the UN Trust Fund to implement a new programme called ACT to End Violence against Women, which aims to strengthen coalition building and advocacy to end gender-based violence against women and girls.
Reporting to the Regional Programme Coordinator, the Programme Associate will provide programmatic, administrative, and financial support to the ACT Programme, to ensure the development and implementation of projects. The Programme Associate contributes to the financial management, and programme implementation including providing necessary operational, administrative, and programmatic support. The Programme Associate will also support the Regional Coordinator with partner and stakeholder management, logistical support in coordinating events, convenings, advocacy spaces and support to CSO’s/WRO’s and partners with partner agreements, monitoring and reporting as necessary.
Scope of work :
1.Provide administrative and logistical support to the implementation of the Programme ACT to End Violence against Women:
Provide administrative and financial support in the implementation of programme´s activities, such as managing partner agreements and small grants agreements, and including engaging directly with implementing partners and beneficiaries Prepare information for the audit of projects and support implementation of audit recommendations Support the review, coordination and monitor the submission of implementing partner and beneficiaries financial and narrative reports2.Provide administrative support to the organization of events of the Programme ACT to End Violence against Women :
Undertake logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions Make travel arrangements for the Programme Team and external parties, including travel requisitions and claims3.Provide finance support to the Programme and Operations team:
Prepare PO and non-PO vouchers/invoices for projects. Monitor monthly over-expenditure of budgets and follow up with Budget Owner. Monitor regularly transactions posted to projects ensuring actual expenditure has been recorded against correct budget category and activity, take timely corrective actions as required. Monitor proper follow up of advances to implementing partners, review their financial reports together with project managers. Monitor and proper follow up of all the financial items in Month-end and Year-end closure instructions status and under the guidance of the Operations Manager, take corrective actions as required.4.The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies :
Core Values:
Integrity; Professionalism; Respect for Diversity.Core Competencies:
Awareness and Sensitivity Regarding Gender Issues; Accountability; Creative Problem Solving; Effective Communication; Inclusive Collaboration; Stakeholder Engagement; Leading by Example.Please visit this link for more information on UN Women’s Values and Competencies Framework:
Functional Competencies:
Ability to administer and execute administrative processes and transactions Ability to perform work of confidential nature and handle a large volume of work Excellent knowledge of administrative rules and regulations Excellent IT and web-based management system skills Ability to extract and interpret dataEducation and Certification :
Bachelor’s degree in business administration or related fields is required or Completion of secondary education in combination with three additional years of qualifying experience may be acceptedin lieu of the advanced university degree;.Experience :
At least 4 years of progressively responsible experience in administration, procurement, HR, or logistic support service is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required. Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable. Experience in supporting a team. Experience in supporting programming on ending violence against women or gender equality is an asse Prior experience of supporting an EU funded programme is an asset.Languages :
Fluency in English and Spanish is required. Knowledge of another official UN language is an asset.Statements :
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.
Diversity and inclusion:
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)
Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.