Back UN Women: Programme Assistant, Gender Action Lab, Manila, Philippines, SC-5, Service Contract

(Local post for Nationals of Philippines)

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

In 2015, on 25 September, the United Nations General Assembly adopted unanimously the Resolution 70/1 Transforming our World: the 2030 Agenda for Sustainable Development and Sustainable Development Goals (SDGs). Gender equality and women’s empowerment is at the heart of the agenda, as numerous goals and targets address structural barriers to achieve equal rights and opportunities between women and men, girls and boys.

One of the key areas of concern is the economic empowerment of women. It is expressed in targets and indicators of SDG 5 (Achieve gender equality and empower all women and girls) and SDG 8 (Promote inclusive and sustainable development, decent work and employment for all). Progress toward it depends not only on the adoption of a set of public policies by governments, but also on the existence of an enabling environment and active engagement of the corporate sector. This is also relevant to the achievement of SDG 1 (Poverty Reduction), SDG 10 (Reduced inequalities) and SDG 17 (Revitalize the global partnership for sustainable development).

In an effort to drive transformative change in the private sector, UN Women in partnership with the Government of Australia Department of Foreign Affairs and Trade (DFAT) is launching the new initiative “UN Women Gender Action Lab (GAL): Innovation and Impact for Gender Equality in Asia-Pacific, powered by the Women’s Empowerment Principles (WEPs).” The Gender Action Lab will build on the success of the Women’s Empowerment Principles (WEPs), a set of 7 principles that provide companies a roadmap to become more gender-responsive throughout their value chain. The WEPs were launched in 2010 by UN Women and the UN Global Compact and is the only framework that encompasses gender equality at all organizational levels, beginning with leadership and providing guidance for the workplace, marketplace and community, underpinned by a strong emphasis on accountability and transparent reporting of progress.

Based on the very strong foundation built through previous programmes, the UN Women’s Asia-Pacific Gender Action Lab (GAL) aims to further advance private sector and government action to accelerate gender-responsive business policies and practices in Asia-Pacific by strengthening, in particular,  implementation efforts to contribute to closing the Private Sector  and Government ‘Action Gap’ across the Asia and the Pacific, with a specific regional focus on ASEAN and especially in four priority countries, namely Indonesia, Philippines, and Malaysia and Cambodia. GAL will aim to incorporate an inclusive and creative problem-solving methodology to enable multi-stakeholder and innovative thinking around specific thematic areas to ideate and prototype new multi-stakeholder solutions. The programme will cover four countries: Cambodia, Indonesia, Philippines, and Malaysia. It will also have a regional component under the responsibility of UN Women Region Office for Asia and the Pacific (ROAP). 

Reporting to Programme Analyst, Gender Action Lab with dotted management to Operations Associate, the Programme Assistant works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations.  The Programme Assistant provides programme, administrative, and logistical assistance to the team for the smooth programme implementation.
 

Key Functions and Accountabilities

1.    Provide administrative and logistical support to the formulation and management of programmes 
•     Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds. 
•     Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of programme supported activities and finances.  
•     Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations.   
•     Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.  

2.    Provide administrative support to the financial management of the Programme Unit:
•     Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project.  
•     Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms. 
•     Prepare non-PO vouchers for development projects. 
•     Process payment for consultants, as delegated; 
•     Create requisitions in Quantum system for development projects; register good receipts in Quantum system. 

3.    Provide administrative support to the Programme Unit:
•     Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions. 
•     Make travel arrangements for the Programme Team, including travel requisitions and claims. 
•     Draft minutes in meetings, as delegated.  
•     Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team. 
•     Organize and coordinate filing of documents; maintain mailing lists. 

4.    Provide administrative support to resource mobilization:
•     Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents. 

5.    Facilitation of knowledge building and knowledge sharing:
•     Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues. 

6.    The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
 

Supervisory/Managerial Responsibilities:

There is no supervisory role.
 

Competencies :

Core Values:

Core Competencies:

Please visit this link for more information on UN Women’s Values and Competencies Framework: 

Functional Competencies:

•     Knowledge of programme management. 
•     Ability to create, edit and present information in clear and presentable formats. 
•     Ability to manage data, documents, correspondence and reports information and workflow. 
•     Good financial and budgeting skills. 
•     Good IT skills. 
 

Recruitment Qualifications

Education and Certification:

•     Completion of secondary education is required.  
•     Bachelor’s degree in business or public administration is an asset. 

Experience:

•     At least 5 years of progressively responsible experience in administrative or programme management/support.  
•     Experience in working in a computer environment using multiple office software packages is required.
•     Experience in the use of ERP systems, preferably Oracle Cloud, is desirable. 
•     Experience in supporting a team is desirable.

Languages:

•     Fluency in English and Filipino is required. 
•     Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish). 
 

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)