Back THAMM Intern

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN organization in the field of migration works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration, for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration.
    Supervision

Under the overall guidance of the IOM Tunisia Chief of Mission and and the direct supervision of the Regular Pathways Project Manager and National Project Officer, and working closely with teams and other relevant colleagues in the Mission and/or in Regional Offices, the incumbent, based in Tunis, will provide necessary support in the implementation of program activities in Tunisia.

Learning Objectives

The Intern will undertake the following tasks:

• Fulfill internal administrative formalities including and follow-up on documents (e.g. requests for payments, TDY documents, etc.) and correspondence for the signature of the Project Manager, and liaise with IOM staff as needed;
• Assist colleagues in the organization of events, workshops, coordination meetings with local partners, such as drafting invitations, coordinate schedules and follow up with other needed arrangements;
• Support with updating of partners’ contacts and lists; 
• Support in the drafting and lay-out of project-related communication material, including reports, briefing notes, graphic, articles and statistical summaries, etc.;
• Contribute to the smooth daily running of all administrative functions in a timely fashion, and in accordance with IOM’s regulations and procedures; 
• Support in creating and maintaining a proper documentation and systematic tracking and filing systems of administrative documents including the maintenance of the classification system (Hard/Soft copies) and databases of the relevant documents; 
• Support in administrative tasks linked to the implementation of the project and of the activities of the mission;
• Translate project related documents, as needed (French, English, Arabic); 
• Assist in creating and maintaining a proper documentation and systematic tracking and filing systems of administrative documents including the maintenance of the classification system (Hard/Soft copies) and databases of the relevant documents; 
• Verify invoices, supporting documentation and ascertain that the equipment, supplies or services they refer to were duly received or provided before proceeding with payment request;
• Participating in the preparation of meetings and attending selected meetings, drafting minutes;
• Maintain and ensure the confidentiality and integrity of all related information on the project, especially data regarding applicants and selected beneficiaries of the project;
• Perform such other duties as may be assigned. Education
  • Currently enrolled in the final academic year of a first university degree program or enrolled in a second university degree or recently graduated from an accredited academic institution, preferably in language civilization and/or communication and/or public relation.  Experience
    • Demonstrated interest in working in international organizations; 
    • Sound knowledge of project implementation, financial and administrative management skills are an advantage; 
    • Familiarity with the region and the migration thematic is an asset; 
    • Computer literate with the ability to quickly learn new systems.
        Skills
      • Capacity to work effectively and harmoniously within people at different levels within and outside organization and with colleagues from varied cultures and professional backgrounds.
      • Candidate should be highly motivated with dynamic personality and the ability to work under pressure to meet deadlines.
      • Ability to draft correspondence and communicate effectively
      • High level of computer literacy (MS Office Word, Excel and Outlook); experience in handling web-based management system.
      • Ability to analyze and interpret source information and data; capable of designing, reviewing and revising business processes to achieve efficiency.
      • Strong organizational and planning skills; 
      • Excellent time management skills; 
      • Excellent verbal and written communication skills in all three languages (Arabic, French, English);
      • Attention to details and problem-solving skills;
      • Capacity to work effectively and harmoniously within a team of colleagues from varied cultures and professional backgrounds.
          Languages

        For this position, fluency in Arabic, English and French is required (oral and written).

        IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.  
          Required Competencies
          IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
          Values - all IOM staff members must abide by and demonstrate these three values:
      • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
    • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.