Team Assistant, Administrative Support, Mexico Job #: req34058 Organization: IFC Sector: Administration/Office Support Grade: GB Term Duration: 3 years 0 months Recruitment Type: Local Recruitment Location: Mexico City,Mexico Required Language(s): English, Spanish Preferred Language(s): Closing Date: 8/19/2025 (MM/DD/YYYY) at 11:59pm UTC
Description
IFC — a member of the World Bank Group (WBG) — is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities. Our mission is to leverage the power of the private sector to end extreme poverty and boost shared prosperity on a livable planet. For more information, visit www.ifc.org.
IFC’s Mexico office is looking to recruit a Team Assistant to provide high quality administrative and client services support. Under the supervision of the Country Manager and Administrative Client Support (ACS) Supervisor, the Team Assistant will provide a full range of administrative support functions, which also include quality assurance, liaison with internal and external clients, and general research work. This role requires a motivated and mature individual who can successfully work with teams across departments and geographies.
Duties and Accountabilities
The roles and responsibilities of the role include but are not limited to:
• Drafting routine correspondence and proofreading materials.
• Making travel arrangements, including travel itineraries, hotel arrangements, ground transportation, visa arrangements, etc.
• Understanding of IFC guidelines, systems and procedures and able to work with teams remotely.
• Assisting in planning and monitoring project-related activities, i.e. logistical arrangements for regular meetings and client visits, teleconferences and videoconferences, guest passes, etc.
• Organizing office and business-related events and training programs, including procurement, contract management, processing vendor invoices and purchase orders, F&B catering, invitations, RSVPs, registrations, travel related visa arrangements for overseas participants, and coordination with Facilities and IT team on logistical set-up.
• Providing back-up support to other ACS peers in their absence or during periods of heavy workload.
• Back up for reception in coordination with the rotation schedule.
• Undertaking any other tasks assigned by Country Manager to support the local office and business needs.
Selection Criteria
• Bachelor’s degree or High school diploma with 3 years of experience or equivalent combination of education and experience.
• Strong written and oral communication skills, ability to draft a variety of correspondence and edit materials independently.
• Excellent communications skills, both oral and written, in English and Spanish.
• Excellent time management, organizational skills and interpersonal skills to effectively deal with staff in a multicultural environment and across remote locations.
• Experienced working within tight deadlines and under pressure; the flexibility to work overtime during peak periods on short notice.
• Proficiency and prior experience in MS Office: Excel, Word, PowerPoint and Outlook.
WBG Culture Attributes:
1. Sense of Urgency – Anticipating and quickly reacting to the needs of internal and external stakeholders.
2. Thoughtful Risk Taking – Taking informed and thoughtful risks and making courageous decisions to push boundaries for greater impact.
3. Empowerment and Accountability – Engaging with others in an empowered and accountable manner for impactful results.
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
Learn more about working at the World Bank and IFC, including our values and inspiring stories.