Team Assistant Job #: req32488 Organization: IFC Sector: Administration/Office Support Grade: GB Term Duration: 3 years 0 months Recruitment Type: Local Recruitment Location: Cairo,Egypt Required Language(s): English Preferred Language(s): Arabic Closing Date: 4/8/2025 (MM/DD/YYYY) at 11:59pm UTC
Description
IFC — a member of the World Bank Group — is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities. Our mission is to leverage the power of the private sector to end extreme poverty and boost shared prosperity on a livable planet. For more information, visit www.ifc.org.
To support the team growth in Egypt and North Africa/ Horn of Africa regions, IFC is hiring a Team Assistant based in Cairo, Egypt.
Reporting to the Principal Country Officer, The Team Assistant will work with the Country Management Unit (CMU) or, as designated, specific Industry Units/Teams to provide a range of support functions, including, but not limited to, administrative and coordination, quality assurance, liaison with external officials and contacts, support during missions and business development activities, coordination support for IFC activities with the World Bank, as well as general research and reference work.
Main Responsibilities
The Team Assistant will be responsible for providing secretarial and admin support which contributes to the smooth running of the daily operations of the work unit. Duties will include but not limited to:
• Being responsible for monitoring and purchasing needed office supplies & consumables in coordination with Finance teams.
• High quality word processing, proofreading and editing a variety of reports, correspondence and documents in French and English.
• Logging and distributing incoming correspondence.
• Independently drafting memoranda, letters and faxes.
• Establishing and updating/maintaining files, including the division’s files and supervisors’ files.
• Maintaining schedules and/or appointments for the Country Officer; arranging meetings and disseminating relevant information or material.
• Assisting respective team in the organization and preparation of events, conferences, workshops, meetings, etc.
• Providing support to visiting missions and ensure trips clearance after verifying security information.
• Making travel arrangements for the respective team S/he will be supporting.
• Undertaking the office assets inventory, as need be.
• Assisting with other administrative tasks as needed from IFC Egypt based team, or other teams as designated.
• Providing backup support to other ACS staff as need be.
• Insuring close coordination and collaboration with IBRD country office staff.
• Retrieving/extracting information from various sources, including magazine publications, IFC Library and the internet as necessary.
• Contributing to projects and activities as appropriate for the IFC teams.
Selection Criteria
• University degree and at least 2 years of relevant work experience in a large international institution or private sector organization, working experience in an international organization is a plus.
• A proven track record of being a team player, deeply committed to working unselfishly and highly collaboratively as part of a multidisciplinary team, always acting with integrity to build trust, demonstrating emotional intelligence and working with exemplary dedication to internal and external clients.
• Ability to communicate effectively is essential.
• Excellent secretarial and administrative skills.
• Strong interpersonal skills, positive attitude and flexibility to work effectively in a team-oriented and multi-cultural environment. Ability to prioritize workload, be highly organized, detail oriented and work well under pressure with minimum supervision to meet deadlines.
• High degree of initiative, proactivity, and commitment to meeting deadlines.
• High level of proficiency of Microsoft Word, Excel, and Power point and good knowledge and curiosity for IT tools.
• Strong English, Arabic language skills (verbal and written), including ability to draft a variety of correspondence and edit materials using proper grammar, punctuation and style.
• Ability to handle time-sensitive assignments, and commitment to develop a positive and productive work environment.
• Willingness to perform ad hoc tasks and to travel occasionally.
Competencies
• Technology and systems knowledge - Able to conduct routine work using basic software applications (Microsoft Office, Outlook) and appropriate technology and /or data base management systems.
• Client Orientation - Demonstrates positive client service attitude; ability to develop good working relationships with internal/external clients, and colleagues.
• Drive for Results - Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results and has the personal organization to do so.
• Teamwork (Collaboration) and Inclusion - Collaborates with other team members and contributes productively to the team's work and output, demonstrating respect for different points of view.
• Knowledge, Learning and Communication - Demonstrates tact and judgment, good listening and communication skills. Exhibits interest in learning and enhancing own abilities and sharing knowledge.
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
Learn more about working at the World Bank and IFC, including our values and inspiring stories.