Org. Setting and ReportingThese positions are located in Regional Office for the Andean Region and the Southern Cone (ROCOL), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC) in Bogotá, Colombia. The incumbent(s) will work under the direct supervision of the Head of the Programme Unit and overall guidance of the ROCOL Deputy Representative. For more information on UNODC, please visit www.unodc.org ResponsibilitiesWithin delegated authority, the Team Assistant may be responsible for the following specific duties: • Perform a wide range of office support and administrative functions. • Research, compile, analyse, summarize, and present basic information/data on specific programmes/project and related topics. • Respond or draft responses to routine correspondence and other communications; use standard word processing package to produce a wide variety of large, complex documents and reports. • Monitor processes and schedule related the unit’s outputs, products, tasks, etc.; where applicable, assist in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements. • Research, compile and organize information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc. • Generate a variety of standard statistical and other reports, work orders, etc., using various databases. • Proofread documents and edit texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format. • Screen phone calls and visitors; respond to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refer inquiries to appropriate personnel for handling. • Provide secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc. • Assist in the preparation of presentation materials using appropriate technology/software. • Maintain calendar/schedules; monitor changes and communicate relevant information to appropriate staff inside and outside the immediate work unit. • Perform data entry and extraction functions. • Review, record, distribute and/or process mail and other documents; follow-up on impending actions. • Update and maintain large distribution lists; monitor, prepare and distribute various materials, reports, where possible using electronic formats; handle arrangement for printing and translation as necessary; coordinate shipment arrangements, courier services, etc. • Perform general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.). • Maintain files (both paper and electronic) and databases for the work unit. • Assist in providing software and office equipment support. • Provide guidance to less experienced staff on general office processes and procedures, computer applications, etc. • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assist with visualizations and updating information material such as web pages or brochures. • Perform other work-related duties as assigned. CompetenciesProfessionalism: Knowledge of general office and administrative support. Knowledge of administrative policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Able to perform analysis, modeling and interpretation of data in support of decision-making. Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches. Client Orientation: Considers all those to whom services are provided to be \"clients\" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. EducationHigh school diploma or equivalent is required. Job - Specific QualificationNot available. Work ExperienceA minimum of three (3) years of work experience in administrative, operational, or financial areas is required. The minimum years of relevant experience is reduced to one (1) for candidates who possess a first-level university degree or higher Work experience in general office support or related area is desirable. At least one (1) year of work experience in data analytics or related area is desirable. Work experience in the UN Common System and/or a similar International Organization is desirable. Work experience working with a Systems, Application and Products (SAP) system or an Enterprise Resource Planning (ERP) system is desirable LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Spanish is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).