Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
Context
Under the direct supervision of the Resources Management Officer (RMO), the Finance and Procurement Assistant will provide administrative, financial, and procurement support to ensure effective financial management and procurement operations for IOM Hungary. The incumbent will assist with financial transactions, procurement processes, documentation, and compliance in accordance with IOM rules and donor regulations.
1. Financial Administration and Support
Assist in the processing of financial transactions, ensuring accuracy, completeness, and compliance with financial regulations. Support the preparation of monthly financial reports, reconciliations, and expense tracking. Assist in monitoring budgets and expenditures, ensuring timely disbursement of funds. Maintain accurate financial records, including filing and archiving of supporting documents. Assist in the preparation of payroll documentation and staff payment processing.2. Procurement and Supply Chain Support
Assist in procurement planning and vendor management, ensuring compliance with procurement procedures. Support the preparation and processing of purchase requisitions, requests for quotations (RFQs), bid evaluations, and purchase orders (POs). Maintain and update the procurement database, tracking deliveries and contract compliance. Ensure proper documentation and filing of procurement transactions for audit readiness. Assist in coordinating with suppliers and service providers to ensure timely delivery of goods and services.3. Compliance and Risk Management
Assist in verifying financial and procurement documentation, ensuring adherence to donor requirements. Support internal audits and financial monitoring, ensuring internal controls are properly maintained. Ensure that all procurement and financial processes comply with IOM and donor regulations.4. Administrative and Logistics Support
Provide general administrative support, including handling correspondence and maintaining financial records. Assist in organizing logistics for procurement-related meetings, evaluations, and contract negotiations. Support the coordination of travel and accommodation arrangements for staff and consultants.5. Other Duties
Provide support in training staff on financial and procurement procedures. Undertake duty travel as required to support financial and procurement activities. Perform other related duties as assigned. Education University degree in Finance, Accounting, Business Administration, Economics, or a related field from an accredited academic institution; or High school diploma with five years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database. Experience Experience in financial administration, accounting, or procurement. Familiarity with financial regulations, audit processes, and procurement policies. Experience working in international organizations, NGOs, or donor-funded projects is an asset. Knowledge of Oracle, financial management software, and procurement tracking tools is desirable. Previous experience in handling multiple financial and procurement tasks under tight deadlines. Skills Strong analytical and numerical skills with attention to detail. Ability to work with large financial datasets and maintain accuracy. Strong communication and interpersonal skills for liaising with vendors and internal stakeholders. Proficiency in MS Office applications (Excel, Word, PowerPoint, Outlook). Ability to work independently and in a team environment. Languages For this position, fluency in English and Hungarian is required (oral and written). IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Required Competencies IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these three values: Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Notes Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies