Back Support Officer Palestine WB/JRS (Nationals Only)

The Support Officer is responsible for implementing the Administrative, HR, Finance, and Logistics procedures and policies by supporting NRC Palestine Hebron Office staff and visitors, including office management and any task with its job description responsibility required by the line manager.

Specific responsibilities in HR and ADMIN:

1. Management of the Field office premises.
2. Supervise the performance of cleaners, Ensure the office is kept clean, liaise with cleaners and follow up on any reported issues, including maintenance and repairs.
3. Responsible for booking meeting rooms and external venues as required
4. Managing field office consumables (cleaning supplies, stationery) replenishment, storage, and stock releases. 
5. Follow up on the lease agreements for all premises for the field offices and coordinate with the WB AO Logistics on the identification, preparation, renewals, terminations, and rents, addressing issues with Landlords.
6. Responsible for premises utility payments and tracking, reconciling and coordinating payments with Finance and Logistics. 
7. Act as the focal point for submitting Purchase Requisitions (PRs) for the field Office administration-related needs, including printing, visibility, kitchen supplies, office needs, workshops, etc.

   Specific responsibilities in FIN and LOG:

   1. In collaboration with the WB AO finance unit, manage the petty cash for the field office, ensuring timely and accurate record-keeping and reporting.
   2. Prepare financial documents such as invoices, bills, and accounts payable and receivable; File finance-related documents promptly and maintain an adequate filing system of financial records as instructed.
   3. Assist WB AO logistics in researching and interacting with vendors and indicate prospective vendors for projects and the office; collect and prepare quotations [price offers] and other supportive documents for vendor selection.
      • Minimum of 3 years of relevant experience in a Support Services roles
      • Bachelor's degree in management, finance, development or equivalent
      • Previous experience working in complex and volatile contexts.
      • Previous experience in an NGO environment will be an asset
      • Fluent in English, both written and verbal.
      • Proficient in MS Office (Word, Excel, PowerPoint, Outlook)

        What we Offer? 

        You will be working in an international and diverse organization with a dynamic atmosphere. 

        You will receive support and opportunities to expand your skills and enhance your expertise. 

        You will be working in our Office in Hebron, 

        This position is Grade (05) Step (01). Salary & Benefits are based on Jerusalem/WB Duty Station.

        Reports to: Area Manager.

        📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

        ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

        Recruiter: Judeh Hussein

        Contract Duration: 12 months renewable based on the need of position, fund and performance.

        E-mail: PS.Recruitment@nrc.no 

         If you are interested to apply for this position, please check the full Job Description: Support Officer - V1.docx

        Applications are only accepted if submitted through NRC website.

        Applications won't be considered without a Resume and a Cover Letter in English. 

        For more information about NRC's work in Palestine, please check: factsheet_palestine_may2023.pdf (nrc.no)

        NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

        The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country. Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.