DEADLINE FOR APPLICATIONS31 October 2024-23:59-GMT+05:00 Pakistan Standard Time (Karachi)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
ABOUT JOB
Job Title:Supply Chain Officer
Grade: NOB
Type of contract: Fixed Term
Duration: 12 Months
Duty Station: Karachi
No. of Positions: 01
Date of Publication: 18th October, 2024
Deadline of Application: 31st October, 2024
This vacancy announcement is for Pakistani Nationals only.
Note: This vacancy announcement will also be used to build a roster of pre-qualified applicants for future opportunities within same job profile at the current or lower level in Pakistan.
TERMS AND CONDITIONS
WFP offers a competitive benefits package including salary, pension, leave plus a medical insurance.
ORGANIZATIONAL CONTEXT
WFP’s Country Strategic Plan (2023-2027) for Pakistan aligns with Pakistan's development objectives and the 2030 Agenda, with a targeted focus on Zero Hunger (SDG 2). By providing essential relief and nutrition support, WFP plays a critical role in aiding vulnerable populations. Additionally, WFP supports the Government of Pakistan in enhancing food and nutrition security through policy guidance, technical expertise, and the development of sustainable food systems. The plan also aims to bolster resilience against climate-related challenges.
Supply chain management is at the core of WFP’s humanitarian response and therefore an area of constant strategic focus. Over 4,500 supply chain staff work around the clock in some the most complex environments. With the aim to supporting the national government in development of the sustainable food systems, the Supply Chain Officer will contribution in increased efficiency of WFP Pakistan's logistics operation, applying best practices in Supply Chain management and advance analytics to support data-driven decision-making.
PURPOSE OF THE ASSIGNMENT
The incumbent will be responsible to work closely with the Provincial Disaster Management Authority in disaster risk management, provincial food department and authority for the development of sustainable food systems. The incumbent will also work closely with Head of Supply Chain and Head of Programme along with the Head of Provincial Office Sindh in understanding different government initiatives and policies.
The incumbent will lead the Supply Chain operation in Sindh, including warehousing and logistics activities, ensuring seamless coordination and execution to meet operational demands efficiently and effectively.
This position will be based in WFP Office in Karachi and technically reports to Head of Logistics based in Karachi.
KEY ACCOUNTABILITIES :
1. Contribute to the development and implementation of supply chain plans and procedures, in line with the global WFP supply chain strategy and regional/functional strategies, policies and plans, to achieve operational cost efficiency, agility, reliability, quality and to support national capacity strengthening.
2. Provide substantive contributions to country context analyses and to the management of end-to-end operational supply chain and retail networks, in support of operational supply chain challenges and operational optimization.
3. Contribute to planning and implementation of supply chain operations, initiatives and services to ensure a timely, cost-effective and integrated approach and in close cooperation with key supply chain stakeholders.
4. Perform analyses and detailed conceptual work putting together comprehensive reports identifying opportunities for improvement and effective operationalization of supply chain within the area of responsibility.
5. Collate data and contribute to preparation of accurate and timely reporting, supporting a WFP wide view of logistics activities that enables informed decision making and consistency of information presented to stakeholders.
6. Support funds management team in regular financial analysis and budget reviews, drawing out insights and recommending actions to senior staff for maximizing use of resources and effectiveness of supply chain operations.
7. Build and maintain productive partnerships with supply chain and programmatic counterparts amongst government and other national organizations, UN agencies, NGOs and private sector to share operational knowledge contributing to coordinated and cost-effective supply chain operations. A the operational level collaborate with counterparts to ensure integrated supply chain approach to food assistance, food systems, emergency preparedness and cross-functional operational alignment.
8. Provide technical contribution to market analysis and supply chain network mapping to inform the selection of an appropriate operation modalities to improve supply chain performance.
9. Support management of supply chain operations, or manage the supply chain operations of Sindh and Afghanistan corridor under the supervision of the head of logistics, in compliance with the established supply chain strategies, policies, procedures and controls, and following corporate standards, with special emphasis on quality control, loss prevention, risk mitigation and cost effectiveness.
10. For Afghanistan Corridor operation, support the monitoring of supply chain activities to check that appropriate internal controls are followed to increase the day-to-day efficiencies and overall performance of supply chain operations.
a. Consolidate and manage Karachi Port shipments, manage operational aspects of chartered and liner vessels, cargoes, including checking document readiness, loading and discharging operations.
b. Provide advise on Shipping related matters to WFP staff in country during the course of his/her assignment. Ensure the staff is properly briefed on the Standard Port Operation procedures and responsibilities of WFP Vessels/Stevedores/Superintendents and Forwarding Agents with clear understanding on the points where risk is transferred;
c. Keep shipping files in good order. Collect the tally and other related documents to the discharging operations. To do a proper tracking and recording of all incoming/outgoing WFP consignments and vessels;
d. Assure a proper loading/unloading operations and a correct stowage of the cargo on trucks/railroad wagons and storage in the warehouses;
e. Ensure that all required documentation, such as Statement of Facts, Notice of Readiness, Letter of Protest etc. are submitted/accepted correctly as per C/P, and communicated to SCOS in timely manner.
f. Effectively execute transportation arrangements and/or customs clearance process with the service providers and shipping agents.
g. Supervise, monitor and report the performance of the shipping agents, clearing agents, transporters and other ancillary contractors and ensure efficient operations, and provide input in the annual performance review.
h. Follow up with shipping unit at HQ on allocating the shipments to the ports based on agreed allocations taking into consideration the daily updates and operational needs at the time.
i. Monitor on WFP stocks in the port and coordinate with the CO and AFCO colleagues on the allocation of the shipments to ensure smooth operation.
j. Follow the movement of food and non-food items for the projects and operations from Karachi ports to destination, and ensure that internal control systems are followed and that all relevant records are maintained.
k. Monitor and assess quality, quantity and safety of the goods, and report any incident to relevant parties as required.
11. Support management of service providers/vendors, port, fleet and warehouse operations to promote safe, efficient planning and execution of WFP operations.
12. Prepare accurate, comprehensive and timely reports, dashboards and other visual materials on supply chain activities including trends to support informed decision-making and consistency of information presented to the stakeholders.
13. Guide and supervise staff, acting as a point of referral, providing training and supporting them with more complex analysis and queries.
14. Support the capacity building of WFP staff and partners for efficient and effective delivery of food assistance for the corridor activities and government capacity strengthening (i.e. through contribution to the training materials).
15. Participate in the review and update of the Ports capacities in Djibouti as part of the ongoing exercise of LCA update.
16. Contribute to preparedness actions and support quick emergency response to deploy food and resources at the onset of the crisis.
17. Follow emergency logistics preparedness practices to ensure WFP are able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
18. Any other additional duties as required.
MINIMUM ACADEMIC QUALIFICATIONS:
Education: Advanced University degree in Supply Chain, Logistics, Engineering, Business Management, Mathematics, Data Science, Economics, Law or other related field or first level University degree total seven years of related work experience and/or training/courses.
Experience:
• Five years of progressively responsible professional / managerial experience in the field of logistics, supply chain, transport, operations, business administration or other related field.
• Experience coordinating supply chain activities with other units/ teams;
• Experience conducting analytical and conceptual work in support of strategy design and implementation;
• Experience in commercial or government transportation sectors.
• Experience arranging supplier deliveries and the discharge of WFP vessels (rail, air, or sea).
• Experience arranging discharging operations for cargo ships and/or arranging ocean transport for liner cargos.
• Experience monitoring and reporting on port, and freight market conditions and trends.
• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience in measuring service providers’ performance against set KPIs.
• Experience coordinating service providers’ contract execution.
• Experience supervising staff
• Experience in report writing.
• Experience in implementing supply chain improvement initiatives;
Language: Fluency (level C) in English and local language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.
HOW TO APPLY
To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted.
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
Once your profile is completed, please apply, and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.