JOB DESCRIPTION
Title
Supply chain & Operation Coordinator
Location
Gaza
Travel
NA
Job Family and Grade
Professional Family P5
Pre hire checks
This role is classified as requiring standard pre-employment checks /enhanced due diligence
1. Scope
Keep all sections below if not applicable, confirm None. Do not delete the fields.
Department:
Supply chain
Reporting to:
Supply Chain and operation manager
Direct reports:
Supply Chain Officer
Budget responsibility:
Relationship management
2. Context
About Relief International
Relief International (RI) partners with communities impacted by conflict, climate change, and disaster to save lives, build greater resilience and promote long-term health and well being.
Currently, RI is active in 14 countries around the world, including some of the most fragile: Afghanistan, Iran, Iraq, Jordan, Lebanon, Myanmar, Pakistan, Philippines, South Sudan, Sudan, Syria, Turkey, and Yemen.
Relief International includes the four corporate members of the RI Alliance: Relief International Inc., Relief International-UK, Relief International-France and Relief International-Europe Under our alliance agreement, we operate with a single, shared management structure.
About our Country Program/ Regional Programs
Relief International was operational in oPT starting in 2007, and after entering hibernation period in 2017, has recently reactivated its operations at the end of 2023. Relief International is currently building its response to the current and evolving situation in both Gaza and the West Bank through both a direct implementation and partnership approach. Relief International’s programming in oPT follows Relief International’s global strategy with Health as a central focus with components linked to our work in Health through the sectors of WASH, Protection, Education and Livelihoods. The context in oPT is extremely dynamic and requires focus on nexus programming that brings together both humanitarian service delivery combined with systems strengthening and longer-term programming. Navigating complex regulatory and access challenges to reach populations in need in both Gaza and West Bank will be a key area of focus for the Supply Chain Operations Manager.
3. Job Profile
The Supply Chain and Operation Coordinator in Gaza leads on all efforts to strengthen RI procedures and practice with regards to asset and stock management. He/ She is also in charge of all aspects related to transport, travel and RI fleet management, including movement planning and drivers. The coordinator manages directly all RI associated facilities in country and makes recommendations to senior management. He/ She will support the execution of effectiveness of the internal procedures and systems to ensure transparent, effective and accountable use of resources and reporting in line with RI internal procedures and Donor regulations.
4. Key responsibilities
Procurement:
- Ensure that RI Global procurement policies and procedures are kept up-to-date. Ensure local, national procurement practices are executed in compliance with RI and donor regulations.
- Maintain an updated vendor list and ensure proper archiving of documents conduct regular market assessment.
- Participate in mobilization efforts for all new projects and project extensions.
- Ensure that the supply chain is appropriate and cost effective, based on budget, markets, infrastructure, nature of the RI requests , and need for timely delivery in WB and to Gaza. .
- Contribute to any procurement processes as per the request from the supervisor.
- Ensuring the procurement tracking sheet is updated accurately, sharing it with stakeholders on a weekly basis
Transport, Travel & Fleet
- Design and implement an SoP regarding vehicle management system and ensure the system is well managed and adequately documented.
- Ensure management of vehicle fleets is in line with RI standards; ensure appropriate allocation, safe use of vehicles is achieved throughout the program and ensure servicing and maintenance are scheduled are adhered to.
- Ensure systems are in place to effectively plan, coordinate and monitor staff travel by road or air (national or international).
- Make recommendations to senior management to improve travel, transport and fleet management.
Liaison:
- The SCO Officer works with government offices to typically involves building and maintaining relationships between RI and the respected entities, such as but not limited to Utility Companies, Telecommunication providers, labors, Ministries etc.
- Act as a focal point for staff national and international movements and coordinate with the hubs and security team.
- Maintain and update the staff movement tracker in coordination with the safety and security team.
Facilities Management and Administration
- Facilities management – All properties including office(s), warehouse(s) and guest house(s)
- Oversee administration functions such as reception, office consumables, storeroom management, etc.
- Review situation of the international staff residence and make suggestion for improvement to the senior management.
- Support the operation manger to develop the system for reception, guard etc.
- Make recommendations to senior management to improve facilities management.