Hardship LevelE (most hardship)
Family TypeNon Family with Residential Location
Family TypeNon Family with Residential LocationDanger Pay
Residential location (if applicable)
Budapest, Hungary
GradeGS6
Staff Member / Affiliate TypeGeneral Service
ReasonRegular > Regular Assignment
Target Start Date2024-11-01
Deadline for ApplicationsNovember 3, 2024
Standard Job Description
Shelter Associate
Organizational Setting and Work Relationships
The Shelter Associate provides support in carrying out comprehensive sectoral needs assessments in liaison with other relevant sectors such as protection, programme, community services, public health, WASH, administration and supply. To ensure the most effective response, both quantitative and qualitative data should be gathered on the profile/needs and living conditions of both the displaced population and host community. The incumbent will assist in the day to-day operations of all construction and general infrastructure projects within the Area of Responsibility (AoR) to ensure that works proceed as designed and comply with established standards and procedures for the full project cycle.
Close and regular contact is maintained with technical and non-technical staff of shelter sector members, national and international NGOs and Government Authorities. The Shelter Associate normally reports to a more senior shelter colleague.
The incumbent assists the supervisor in ensuring that shelter & infrastructure responses within the AoR evolve according to the changing nature of the situation, progressively working towards more durable solutions and drawing from sustainable local building practices and materials. S/he provides technical assistance in general infrastructure planning, design and construction monitoring.
Within an urban context, it is essential that shelter responses take into consideration urban planning strategies, including an analysis of residential areas, housing affordability and availability. In addition, regardless of the context, shelter assistance should at all times minimize the risk of harm, eviction, exploitation and abuse, overcrowded living conditions, limited access to services and unhygienic conditions. Special attention must be given to the environment and low carbon approaches, attention to material selection through sustainable means to ensure a green approach to shelter delivery.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Duties
Technical Guidance
- Assist in carrying out shelter needs assessments while liaising with other relevant sectors such as protection, programme, community services, WASH, administration and supply.
- Work with the relevant stakeholders to ensure that the shelter beneficiary selection process prioritises the needs of the most vulnerable Persons of Concern (PoC).
- Assist the supervisor in developing and updating shelter strategies to reflect evolving situations and ensure alignment with national and global level policies and guidelines including: Global Compact on Refugees, Sustainable Development Goals, Relevant Global Strategies and Policies.
- Provide support in the daily management of all construction and infrastructure projects within the AoR ensuring that works are carried out in compliance to established UNHCR and national standards/best practices for the full project cycle.
- Follow up the design and construction of infrastructure (schools, health centres, reception centres, drainage and roadworks etc) to confirm these are approved by the relevant authorities, technically sound, supplemented with accurate drawings, detailed BQs and specifications and implemented according to plans, completed within designated timelines, budget and ensure that this information is shared with relevant colleagues.
- Work closely with other relevant sectors such as WASH, education and health so that shelter and infrastructure implementation is synchronised and coordinated.
- Assist implementing partners on sound technical shelter and settlement issues while ensuring compliance with national and global standards, national and operational strategies and guidance.
- Coordination
- Provide technical support in the field of shelter, construction and infrastructure development within the AoR to best meet the needs of PoC.
- Assist in coordination and management of UNHCR's shelter and infrastructure interventions in a timely, cost-effective, inter-sectoral manner. Work with the government and relevant authorities and counterparts to ensure strong coordination and partnership.
- Participate, as technical focal point within the AoR for shelter/infrastructure, in coordination meetings with various stakeholders including Government counterparts to ensure UNHCR's interests and those of the PoC are adequately reflected and disseminate information to all stakeholders in a timely, efficient manner.
Collaboration
- Assist Programme in reviewing technical components of the Project Partnership Agreements that contain any construction and infrastructure projects.
- Actively work with Programme as a member of the Multi-Functional Team in the Operation and regularly participate in multi-sectoral activities to ensure protection and assistance needs of the population are met.
- Provide support in the preparation of bid documents for all construction and infrastructure projects including technical specifications, BoQs, drawings, etc.
- Assist in the technical evaluation of received bids as well as in the review/inspection of the quality of shelter and infrastructure products/works.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
Minimum Qualifications
Years of Experience / Degree Level
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Not applicable.
Certificates and/or Licenses
Civil Engineering; Architecture
Relevant Job Experience
Essential
Knowledge of SPHERE standards and the ability to use basic survey equipment, digital cameras, and computer equipment. Experience in developing shelter and settlement need assessments and undertaking gap analysis for development of shelter programs.
Desirable
Knowledge of UNHCR shelter standards, as well as standards related to protection, environment and land use. Knowledge of a range of shelter assistance options, including sensitivity to cultural and gender specific needs to ensure that the social and cultural background of PoC is taken into account while designing and developing shelter options. Knowledge of computer graphics, AutoCAD and mapping software as well as the capacity to use mapping tools (GPS), and digital photographic equipment, and related software (map info etc.).
Functional Skills
SP-CAD 3D modeling for Settlement Analysis (eg. Infraworks, Civil 3D)
CO-Drafting and Documentation
SP-Shelter and Infrastructure Coordination
IT-Computer Assisted Design Software (e.g. AutoCAD)
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile Desired candidate Profile:
Passing of the following trainings is desirable:
- Training on Cluster Coordination (Humanitarian Shelter Coordination training or Coordination and Leadership training).
- UNHCR Coordination Learning Programme.
- UNHCR Management Learning Programme.
- UNHCR Tri-Cluster Knowledge and Coordination Skills Training.
- UNHCR Workshop on Emergency Management
Relevant Job Experience
Essential:
- Knowledge of the Humanitarian reform process and the role of the humanitarian community (UN System, Red Cross Red Crescent Movement, and NGO), preferably in shelter.
- Knowledge of current humanitarian issues.
- Good knowledge of shelter-related technical guidelines and standards.
- Good communication skills.
Desirable:
Applied knowledge in UNHCR mandate, its policies and priorities in relation to IDPs, shelter and NFI. Demonstrated expertise in program management and reporting requirements. Functional Skills
MG-Coordination
PR-Cluster Information Management Tools, Resources and Approaches
PR-Country Operations applying the Cluster Approach
ER-Inter-Agency Coordination Mechanisms
MS-Drafting, Documentation, Data Presentation
SP-Shelter Assessment including survey/implementation/monitoring/evaluation/coordination
PR-Global Shelter Cluster Strategy.
Operational Context:
The Shelter Cluster Associate is responsible for supporting the day-to-day shelter cluster responsibilities in Kharkiv Oblast. Currently, the Shelter Cluster in Kharkiv has 32 reporting partners and 36 unique implementing partners engaged in the area of shelter repairs, winterization, rental assistance, and other shelter solutions for both internally displaced, returnees, and non-displaced conflict affected populations throughout the Oblast. The Cluster system was activated in Ukraine in 2022 with the Shelter Cluster under the leadership of UNHCR. Subnational Coordination is focused on operationalizing the coordination of shelter response at the field level. Shelter Cluster East Hub is focused on coordinating the response in Dnipropetrovska, Donetska, Kharkivska, Luhanska, and Zaporizka Oblasts. Kharkiv represents the largest region of the East Hub response and requires the most significant coordination.
Close and regular contact is maintained with technical and non-technical staff of shelter cluster members, national and international NGOs and Government Authorities. The Shelter Cluster Associate reports to the Shelter Cluster Coordinator of East Hub which is based in Dnipro. The Shelter Cluster Associate will be supported by the Shelter Cluster East Hub team which includes a 5-person team including the coordinator in Dnipro with regular travel of the team to Kharkiv.
The incumbent assists the supervisor in ensuring that shelter & infrastructure responses within Kharkiv Oblast are well coordinated between actors and are implemented in accordance with the Shelter Cluster technical guidelines, providing updates and lessons learned on these guidelines regularly. S/he provides coordination services through bilateral meetings with partners, monitoring of shelter cluster partner activities, organization of shelter cluster meetings, and attendance in other relevant cluster and general coordination meetings.
Required languages (expected Overall ability is at least B2 level): Ukrainian
,English
,
Desired languages
,
,
Operational context
Additional Qualifications
SkillsCO-Drafting and Documentation, IT-Computer Assisted Design Software (e.g. AutoCAD), SP-CAD 3D modeling for Settlement Analysis (eg. Infraworks, Civil 3D), SP-Shelter and Infrastructure Coordination
Education
CertificationsArchitecture - Other, Civil Engineering - Other
Work Experience
CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Innovation & creativity, Organizational awareness, Teamwork & collaboration, Technological awareness
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Additional Information
Functional clearanceThis position doesn't require a functional clearance