The Position:
The post of Admin Finance Assistant is located in Suva, Fiji as part of the UNFPA Pacific Sub-Regional Office and reports directly to the Operations Analyst. S/he provides financial and accounting services support to the Pacific Sub Regional Office and works in close collaboration with Admin Finance Associate and the Operations team to ensure timely support to the Country and Sub-Regional Offices on Financial and Administrative matters.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s new strategic plan (2022-2025), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction. UNFPA is seeking candidates that transform, inspire, and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
The Admin Finance Assistant ensures the effective functioning of financial operations and systems in support of the programme and office management.
The primary roles are to:
provide key support with respect to review and processing of payments, receivables & payables reconciliations and filing of financial documents review the financial transactions to ensure accuracy of the chart of accounts provide assistance in the fulfilment of accountability obligations provide support in the year-end closure and audit processesYou would be responsible for:
Support to the PSRO programme and office management and processing on payments
Advise and support programme staff on appropriate coding of chart of accounts, policy application and other financial matters. Interpret financial policies and procedures and provide guidance and training to programme staff. Strive to identify ways in which programme financial needs can be met within existing policies. Provide financial monitoring reports as needed. Review the financial documents for the release of payments. This includes processing of FACE forms and recording of expenditures submitted by implementing partners. Creation of required vouchers in Atlas to record quality data in the GL. Apply deposit IDs for the recognition of refunds, reimbursements, income, etc. Monitor PSRO Operating Fund Accounts (OFA) and propose action for the timely clearance of the expenditures.Analysis of accounts
Review accuracy of chart fields and accounting transactions to ensure compliance with policies and procedures. Review and monitor charges for common services and cost recovery taking into account maximum cost efficiency. Review PSRO financial data for accuracy and make correction of potential mistakes.Assist PSRO in accountability obligations
Monitor financial information integrity and completeness via the dashboard to ensure that the following elements are performed to allow for monthly closures: Vouchers are posted, Charges to incorrect accounts are corrected, Purchase orders and requisitions are not excessively aged, Petty cash is properly processed, Staff advances are properly accounted for and collected upon,General
Backstop for Finance/Admin Associate in his absence from the office.This vacancy is archived.