Back Senior Resource Management Associate

Hardship LevelH (no hardship)

Family TypeFamily

Family TypeFamily

Residential location (if applicable)

GradeGS7

Staff Member / Affiliate TypeGeneral Service

ReasonRegular > Regular Assignment

Target Start Date2025-10-01

Deadline for ApplicationsAugust 1, 2025

Standard Job Description

Senior Resource Management Associate

Organizational Setting and Work Relationships

The Senior Resource Management Associate position is normally part of the Resource Management (RM) Unit within a Division or Regional Bureau. The incumbent covers entire resource management area, including providing of technical assistance in budget management of allocated resources (Ops, ABOD and Staffing), Programme (including direct and implementation through Partners), HR (for national and international regular, TA and AWF positions) and Administration. S/he works closely with the other members of the RM team and liaises with the relevant Services/Sections/Units within the Division/Bureau for both the monitoring and implementation of activities and budgets utilization. The incumbent also regularly liaises with the other technical Divisions as well as with Regional Bureaux or Country Operation. The position normally reports to a (Senior) Resource Management Officer and normally supervises some support staff.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

• Consolidate budgetary and financial information/analysis to assist the resource allocations at the Division/Bureau level, particularly in relation to Annual Programme Review and Mid-Year Review.
• Participate in the Operational reviews and meetings to assist the Senior Managers in determining resource requirements for Admin and Operations under the Area of Responsibility (AoR) while taking into account budget ceiling and operational needs.
• Provide inputs and comments on the budgetary matters under ABOD and OPS during the Annual Programme and Mid-Year Reviews.
• Regularly update and maintain accurate budgetary and financial information records, i.e. expenditures, pipelines of submissions for the Resource Planning and Management Board (RPMB) as well as the decisions of the RPMB to assist the efficient and accountable use of resources.
• Prepare project proposals and draft staffing submissions to the RPMB and notifications to the DSPR/ARBAS for position changes.
• Prepare correspondence, reports, evaluations and justifications as required on HR and general administrative or specialised tasks, which may be of a confidential nature, within the assigned AoR.
• Regularly monitor budgetary trends (including expenditures, budget balances and spending authority under ABODs and OPS Projects) and report on cases of significant variances, particularly at year-end period to ensure full utilization of the available budgets and spending authority.
• Through the extraction and consolidation of data from Cloud ERP, COMPASS, etc., assist in analysing progress against set targets.
• Periodically provide consolidated reporting and analysis on overall status of field operations’ closure of projects, audit compliance and clearance of advances to Partners and monitor and report on progress made.
• Assist in identifying and addressing training and capacity-building needs in the areas of programme, resource and RBM, etc.
• Take up follow-up action with the Service/Section Heads for timely completion of performance evaluation reports of all Division's staff.
• Support the recruitment of GS staff including the preparation of vacancy notices, screening of applications, conducting tests on the required skills. Draft submissions for the Assignment Committee (AC).
• Support the recruitment of P staff and international consultants by organizing interview panels for advertised positions and assist in preparing interview questions and drafting of manager's views.
• Prepare requests for temporary appointments, contracts and SALs extensions and draft appropriate recommendations to the AC and JRB if required.
• Assist newly arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrangements for their travel, if applicable.
• Perform other related duties as required.

  
  Minimum Qualifications

  Years of Experience / Degree Level

  For G7 - 4 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

  Field(s) of Education

  Not applicable.

  (Field(s) of Education marked with an asterisk* are essential)

  Certificates and/or Licenses

  Not specified.

  (Certificates and Licenses marked with an asterisk* are essential)

  Relevant Job Experience

  Essential

  Experience in progressively responsible functions in programme coordination/project budget analysis and programme evaluation. Excellent knowledge in UNHCR programme and resource management and exposure to provision of support services in an International Organisation. IT affinity is essential.

  Desirable

  UNHCR PM1 LP. Knowledge of Oracle Cloud ERP, COMPASS and other system software used by UNHCR.

  Functional Skills

  BU-PeopleSoft EPM/Budget

  IT-Computer Literacy

  CO-Drafting and Documentation

  PG-Resource Planning

  PG-Programme Management (project formulation, programme cycles and reporting standards);

  RM-Resource Management

  PG-Results-Based Management

  (Functional Skills marked with an asterisk* are essential)

  Language Requirements

  For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

  For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

  For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

  
  Competency Requirements

  Core Competencies:

  Accountability

  Communication

  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

  Organizational Awareness

  Teamwork & Collaboration

  Commitment to Continuous Learning

  Client & Result Orientation

  Managerial Competencies:

  Managing Resources

  Empowering and Building Trust

  Cross-Functional Competencies:

  Analytical Thinking

  Planning and Organizing

  Technological Awareness

  All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.

  As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

  This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

  Desired Candidate Profile · A service-oriented mindset focused on client satisfaction and continuous improvement.
  · A flexible, solutions-oriented approach to problem-solving
  · Ability to operate effectively during organizational restructuring
  · Adaptability, resilience, and openness to change
  · Previously demonstrated strong communication, coordination, and collaboration skills
  · Excellent time management, attention to detail, and ability to work independently with minimal supervision
  · Demonstrated command of relevant UNHCR policies across the spectrum of
  Administration and Supply functions undertaken by Headquarters entities
  · Excellent demonstrated knowledge of Cloud ERP, Compass, and Workday.
  
  Additional information:
  Candidates must be legally present in Hungary at the time of application, recruitment and hire.
  
  Remuneration:
  In case of appointment, a competitive compensation and benefits package is offered.
  
  Benefits:
  Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).
  
  Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).
  
  Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.
  
  Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

  Required languages (expected Overall ability is at least B2 level): English

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  Desired languages

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  Operational context

  Occupational Safety and Health Considerations:

  To view occupational health and safety considerations for this duty station, please visit this link: https://wwwnc.cdc.gov/travel

  Operational Context

  As part of UNHCR’s commitment to organizational efficiency and effectiveness, and ongoing efforts to make the organization more flexible, agile and adapted to an evolving funding environment, the High Commissioner has endorsed the establishment of a new operating model for the delivery of administrative and resource management functions at Headquarters: the Headquarters Support Service (HQSS).

  This shared platform will consolidate resource management functions servicing Headquarters Divisions and Entities across Geneva, Copenhagen, and Budapest in a streamlined, integrated model.

  HQSS will be led by a P5 Head of Service, based in the Global Service Center in Budapest, with small satellite teams in Geneva and Copenhagen. It will centralize transactional and routine support services across key enabling functions, including general administration, finance, procurement, human resource management, ICT support, programme management, and project control. The aim is to improve service coherence and quality, standardize processes, and generate material efficiency gains by reallocating resources toward more strategic and value-adding work in Headquarters Divisions and Entities.

  HQSS will consist of approximately 35 personnel, organized into three functional units: the Resource Management Unit, the Human Resources Unit, and the IT Support Unit. These units will work in close coordination to deliver integrated services to client Divisions and Entities.

  Main objectives:

  • Provide consistent support and reliable coverage for HQ administrative and resource management support, including HR

  • Streamline routine processes

  • Contribute towards a more cost-effective, coherent, and strategic approach to resource management

    The new integrated service delivery model for resource management for Headquarters, HQSS will provide centralized transactional routine processing, HR management, and administrative support functions.

    HQSS will work in close collaboration with the retained resource management capacities embedded within each Division or Entity ABC, which will focus on management advisory and act as the main interface with HQSS. The service will also be closely aligned with the Global Service Centre (GSS) and operate using a shared Service Management platform with GSS.

    The incumbent of the position will be expected to collaborate closely within HQSS as well as across client HQ Divisions/Entities to ensure that the Division's or Entity’s resource management needs are seamlessly addressed through an integrated and coordinated approach.

    Additional Qualifications

    SkillsBU-PeopleSoft EPM/Budget, CO-Drafting and Documentation, HR-Vacancy Management, IT-Computer Literacy, MG-Resource Management, PG-Programme Management (programme cycles and reporting standards), PG-Results-Based Management

    Education

    Certifications

    Work Experience

    CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness

    UNHCR Salary Calculator

    https://icsc.un.org/Home/SalaryScales

    Compendium

    Additional InformationThis vacancy is open to internal candidates, former staff members whose position was abolished due to structural changes, and candidates with UNHCR experience.

    Functional clearanceThis position doesn't require a functional clearance