Hardship LevelH (no hardship)
Family TypeFamily
Family TypeFamily
Residential location (if applicable)
GradeGS7
Staff Member / Affiliate TypeGeneral Service
ReasonRegular > Regular Assignment
Target Start Date2024-11-01
Deadline for ApplicationsSeptember 29, 2024
Standard Job Description
Senior Reporting Associate
Organizational Setting and Work Relationships
The Senior Reporting Associate will fulfil internal and external reporting requests. The incumbent is supervised by the Reporting or External Relations Officer or another professional staff depending on the staffing structure of the Office. S/he receives regular guidance and advice from the supervisor. Advice and operational support may also be received from other senior staff and support units at the Country Office / HQ. The incumbent will establish strong liaison with both internal and external parties, including Donors, UN Agencies, and Implementing and Operational partners.
The Senior Reporting Associate may supervise some support staff.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Duties
- Fulfil timely and accurately any reporting requirements within the Area of Responsibility (AoR).
- Stay abreast with the operational developments within the AoR and assist in the preparation of briefing notes and reports.
- Consolidate data and facilitate the preparation of periodic reports including Sitreps, Fact Sheets and other activity specific reports.
- Liaise with internal and external partners to gather information.
- May be requested to accompany visitors on missions to refugee sites and provide appropriate briefing, commentaries and briefing material for them.
- Work closely with Information Management Unit to ensure accurate and standard data presentation.
- Assist in the development of funding submissions, appeals and reports.
- Prepare and distribute meeting minutes.
- Consolidate and provide inputs for donor reports and inter-agency meetings.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
Minimum Qualifications
Years of Experience / Degree Level
For G7 - 4 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Not applicable.
Certificates and/or Licenses
Journalism;
International Law;
Humanities;
Communication;
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential:
Excellent communication and strong interpersonal skills.
Desirable:
Experience with dealing with the public and diverse stakeholders.
Functional Skills
*IT-Computer Literacy
CO-Drafting and Documentation
CO-Reporting, writing, editing for magazines, newspapers and websites
CO-Reporting skills
CO-Cross-cultural communication
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile The incumbent will support in UNHCR's statutory reporting and other responsibilities before the General Assembly and ECOSOC, including the approval and review of our annual Budget by ECOSOC's Advisory Committee on Administrative and Budgetary Questions (ACABQ) and its Committee on Programme Coordination (CPC) as well as the General Assembly's Fifth Committee. The incumbent will also ensure that the High Commissioner's reporting requirements to the General Assembly's Third Committee are duly met. The incumbent will also be responsible for monitoring and supporting any applications from Member States to join UNHCR's Executive Committee, which go through ECOSOC and the General Assembly.
• Solid knowledge and understanding of the working methods, and functioning of UN Headquarters (UNHQ) inter-governmental bodies, including the General Assembly (GA), the Economic and Social Council (ECOSOC), the Security Council (SC) and their subsidiary organs, and of UNHCR governance structure, programmatic and budgetary processes.
• Experience in building and maintaining excellent relations with a wide range of UN stakeholders, in particular in Secretariat functions, to facilitate close cooperation, information-sharing and coordination; strong networking and communication skills.
• Strong drafting skills, with a clear eye for detail and the ability to identify, summarize and report on matters of importance to UNHCR through the annual work cycles of relevant UN mechanisms; proven conscientiousness and efficiency in meeting commitments and observing deadlines. Demonstrated facility to research, select, organize and summarize information and provide guidance required for the preparation of meetings and conferences.
The shortlisted candidates might be required to sit for an eliminatory written test.
Required languages (expected Overall ability is at least B2 level):
,
,
Desired languages
,
,
Operational context
Additional Qualifications
SkillsCO-Cross-cultural communication, CO-Drafting and Documentation, CO-Reporting, writing, editing for magazines, newspapers and websites, CO-Reporting skills, IT-Computer Literacy
Education
CertificationsCommunication - Other, Humanities - Other, International Law - Other, Journalism - Other
Work Experience
CompetenciesAccountability, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Managing performance, Organizational awareness, Planning & organizing, Political awareness, Teamwork & collaboration, Technological awareness
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Additional Information
Functional clearanceThis position doesn't require a functional clearance