Org. Setting and ReportingThe United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This position is located in UNEP's Executive Office (EO) at the Nairobi duty station. Under the direct supervision of the Chief of Staff, the incumbent will be responsible for the following duties: Responsibilities1. Advises the Executive Director (ED) on programmatic, policy and managerial issues: • Takes the lead to coordinate strategic prioritization of all communications addressed to the ED, directs review of relevant documents and reports. • Identifies priorities, problems and issues to be addressed and proposes corrective actions; liaises with relevant parties and identifies and initiates follow-up actions. • Monitors and identifies emerging policy and managerial issues in consultation with UNEP senior management. • Supervises preparation of briefing materials for the ED. 2. Maintains liaison with UNEP Divisions and serves as contact point between the ED, Executive Office (EO), Senior Management and UNEP Regional Offices: • Establishes and maintains effective liaison with senior management on policy as well as programmatic issues relevant to the ED's functions and responsibilities. • Liaises closely with the Deputy Executive Director (DED), Chief of Staff and EO team, keeping abreast of key developments on strategic issues. • Oversees the ED's day-to-day commitments. • Ensures prompt and efficient communication and coordination between the ED and UNEP Divisions/Offices. • Reviews communication/correspondence for ED approval, together with the Chief of Staff. • Drafts high level complex correspondence for and on behalf of the ED, including confidential correspondence, in close liaison with the UNEP's Divisions and relevant staff. • Takes a leading role in supervising the administration of technical support of the ED's official travel. • Leads or participates in technical cooperation missions with the ED and keep in close contact with EO with regard to the substantive and logistical preparations required. 3. Ensures liaison with external partners by engaging with key officials at all levels outside the organization - Advises and supports the ED with governments, delegations, senior UN officials, UN system organizations and non-governmental organizations: • Facilitates effective communication and contacts between the ED and these bodies / organizations. • Brings to ED, DED and Chief of Staff attention, issues relevant to UNEP's bilateral relations with governments and interagency cooperation. • Reviews confidential communication from governments and draft high level complex correspondence for and on behalf of the ED. 4. Oversees the coordination of the ED's meeting scheduling and communication: • Directs substantive support to the ED's meetings, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc. and coordinates follow-up actions. • Coordinates the activities of UNEP-related participation in international conferences involving the ED. • Advises the ED on internal and external communication of UNEP in close collaboration with the EO’s Communications Officer and UNEP's Division of Communications and Public Information. • Keeps abreast of follow-up from Senior Management Team meetings together with the Chief of Staff and the Senior Advisor. 5. Data Management: • Leads team members efforts to collect and analyze data and provides insight to identify trends or patterns for data-driven planning, decision-making, presentation and reporting. Ensures that everyone can discover, access, integrate and share the data they need. 6. Undertakes ad hoc assignments at the request of the ED. CompetenciesPROFESSIONALISM: Knowledge of theories, concepts and approaches relevant to UNEP’s environmental governance agenda, environmental management, GEF projects and relevant areas. Ability to identify key strategic issues, opportunities and risks. Ability to generate and communicate broad and compelling organizational direction. Ability to communicate clearly links between the Organization’s strategy and the work unit’s goals. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Demonstrated ability to provide innovative technical leadership by performing and/or overseeing the planning, development, and management of operation. Demonstrated ability to negotiate and apply good judgment. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. LEADERSHIP: Serves as a role model that other people want to follow empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. JUDGEMENT/DECISION-MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary. EducationAdvanced university degree (Master's degree or equivalent) in political science, economics, law, environmental science or public administration. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable. Job - Specific QualificationNot available. Work ExperienceA minimum of ten (10) years of progressively responsible experience in environmental management, environmental governance, programme/project management and sustainable development is required. Experience in international and multilateral relations is required. Experience within the international environment governance system is required. Experience in advising senior officials is required. Experience working in the front office of a UN Head of Entity or department is desirable. Experience with the United Nations common system is desirable. Experience in data analytics or related area is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English language is required and knowledge of French is desirable. Knowledge of another official United Nations language is desirable. NOTE: \"Fluency equals a rating of \"fluent\" in all four areas (read, write, speak, understand) and \"Knowledge of\" equals a rating of \"confident\" in two of the four areas. AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special NoticeAppointment against this post is for an initial period of one year and may be subject to extension. Candidate selected for this position will be granted a fixed-term appointment limited (“FTA-limited”) in accordance with section 2.2 (b) of administrative instruction ST/AI/2013/1 on Administration of fixed-term appointments. Renewal of appointment is contingent upon continued existence of mandate and availability of funding. If this position is discontinued, the incumbent will be separated from service. United Nations Secretariat staff members who meet the definition of \"internal candidate\" in staff rule 4.10 who are selected for this position will be reassigned or transferred to the position, without a lien to their parent position. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. Staff members of the United Nations Secretariat must fulfil the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Candidate Profile (CP) and motivation statement. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. When completing the Candidate Profile form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. Individual Contractors and Consultants who have worked within the UN Secretariat in the last six months are ineligible to apply for or be appointed to any professional and higher temporary or fixed-term positions, within six months of the end of their current or most recent service. For such positions, at least six months need to have elapsed between the end of a consultancy or individual contract and the time of application and consideration for an appointment as a staff member under the Staff Rules and Regulations of the United Nations. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira \"Need Help?\" link. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. 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Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. 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