Org. Setting and ReportingThe United Nations Human Settlements Programme (UN-Habitat) is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities. UN-Habitat is the focal point for all urbanization and human settlement matters within the UN system. UN-Habitat works with partners to build inclusive, safe, resilient and sustainable cities and communities. UN-Habitat promotes urbanization as a positive transformative force for people and communities, reducing inequality, discrimination and poverty. This position is in the Regional Office for Latin America and the Caribbean, Rio de Janeiro Duty Station. Under the overall guidance of Regional Director of UN-Habitat-ROLAC and direct supervision of Regional Programme Management Officer (PMO), the incumbent will be responsible of the following duties: Responsibilities• Independently provides full range of programme/project management and implementation assistance at all phases of the programme/project cycle for the Office. • Research, compiles, analyses, summarizes, and presents information/data on budgets, highlighting noteworthy issues/trends for consideration by appropriate parties. • Reviews, revises, as necessary, submissions for audit responses. • Prepares reports on funding for programme/project-related activities. • Coordinates, processes and follows-up on administrative actions and resolves issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc. • Arranges for formal closures of projects, final budget revision, transfer of equipment, clearance, publication and distribution of final report. • Provides secretariat services to committees, ad hoc tasks forces, etc.; drafts and circulates agenda notes to members/participants; assembles background documentation; drafts minutes of the meeting; monitors follow-up actions, etc. • May undertake mission/field work in support of above activities, e.g. specific administrative, operational/control tasks for programme/project activities. • Establishes internal databases; sets up files, stores and manages data and information relevant to the scope of programme/project activities. • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assists with visualizations and updating information material such as web pages or brochures. • Performs other duties as assigned. CompetenciesPROFESSIONALISM: Knowledge of policies, processes and procedures related to programme/project administration, implementation and evaluation, human resources and budgets from all sources of funding. Assists with processing and presentation of data in support of decision-making. Assists with event organization as required. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to design information data bases from multiple sources. Demonstrated ability to apply judgment in the context of assignments given and discretion, resourcefulness and ability to deal proactively and tactfully with offices throughout the organization. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise. Is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments. Adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. EducationCompletion of high school diploma or equivalent is required. Job - Specific QualificationAdditional Technical training in the areas of Administration, Programme Management and Budgets is desirable. Work ExperienceA minimum of ten (10) years of progressively responsible experience in administration, programme or related area is required. The minimum years of relevant experience is reduced by two (2) years for candidates with a first-level University degree. Experience in the UN system or a similar international organization, including experience working in a front office, is required. Experience in an SAP based enterprise resource planning (ERP) system is desirable. Experience in the use of data tools such as Excel or SharePoint, data visualization tools such as Power BI or Tableau and in data management techniques is desirable. One (1) year or more of experience in data analytics or related area is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Spanish and Portuguese are desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).