Under the overall supervision of the Chief of Mission and direct supervision of the Head of Sub-Office; and, in collaboration with relevant units at Country Office, the successful candidate will be responsible for managing, coordinating and overseeing the activities of the IOM Programme Team in the Kraków sub-office.
- Independently lead and coordinate the implementation of the project; monitor implementation of the activities to ensure work is proceeding according to established plans; analyse implementation difficulties and make recommendations for adjusting implementation modalities and work plans to best reflect changing environment in the field.
- Regularly research, follow-up, compile, analyse and present information/data on national, regional and international developments, reports, legislation and other relevant documentation, highlighting noteworthy issues for the consideration of appropriate parties.
- Monitor budget expenditures; verify availability of funds and maintain a proper record of approved project budgets and their revisions.
- Coordinate and monitor the financial, administrative and technical aspects of the project in line with IOM policies and donor requirements.
- Plan, coordinate and conduct capacity building workshops for relevant internal and external parties.
- Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
- Coordinate the preparation of narrative and financial reports; ensure status reports are prepared and submitted in a timely manner.
- Identify and document good practices and lessons learned; contribute to the development of Standard Operations Procedures (SOP), policies and concept papers and support the development of new projects.
- Supervise and provide guidance and training to reporting staff.
- Identify priority areas for project development and contribute to the development of new projects by selecting and summarizing background information, assessing the local context and segments for new project proposals.
- Coordinate adequate information management on project related activities including visibility by providing regular updates, summaries, and other relevant materials, in coordination with the relevant Units at IOM Country Office.
- Support monitoring and compliance with project partners, project staff and implementing entities.
- Perform other related duties as assigned.
EDUCATION
- School diploma with seven years of relevant experience; or,
- Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with five years of relevant professional experience.
- Master’s degree in the above-mentioned fields will be an advantage.
EXPERIENCE
- Experience in project development and management as well as programme quality control;
- Experience in programme conceptualization, development, monitoring, reporting and evaluation;
- Experience in project development and capacity-building activities
- Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
- Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting.
SKILLS
- Knowledge of UN and bilateral donor programming.
- Proven budget management and project management skills.
- Excellent leadership, coordination, and information management skills.
- Strong communication, organizational and interpersonal relationship skills.
- Familiarity with IOM and familiarity with the Ukraine crisis response is an added advantage.
- Good knowledge of the UN System, NGOs and other international organizations/institutions.
- Strong conceptualization, analytical and writing skills.
- Ability to meet deadlines and work under pressure with minimum supervision.
- Ability to establish and maintain partnerships with development partners, government counterparts, UN agencies, local authorities and other relevant stakeholders.
The incumbent is expected to demonstrate the following values and competencies:
Values - all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way
Managerial Competencies – behavioral indicators level 2
- Leadership: provides a clear sense of direction, leads by example, and demonstrates the ability to conduct the organization’s vision; assists others to realize and develop their potential.
- Empowering others: creates an enabling environment where staff can contribute their best and develop their potential.
- Building trust promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision work strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
NOTES:
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
IOM does not charge a fee at any stage of its recruitment process (application, interview processing, training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. Only shortlisted candidates will be contacted.
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