Back Senior Programme Assistant (DRU)

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context

Established in 2006, IOM Lebanon has set a strong track record in delivering humanitarian life-saving services to the most vulnerable populations affected by crises, while developing models and partnerships for longer-term recovery and development. The Office employs more than 300 staff (including IOM staff, consultants and hourly workers) based in Beirut, North Lebanon (Tripoli), the Beqaa Valley (Chtoura), Mount Lebanon and the South (Tyre). 

Since October 2023, IOM Lebanon has been addressing the humanitarian needs of IDPs and supporting the Government of Lebanon to prepare for conflict escalation. From the onset of the recent escalation, IOM has worked closely with the government, UN counterparts and local partners to ensure a comprehensive response across six key areas: displacement tracking, site coordination, provision of basic assistance, health, and protection services, while ensuring the inclusion of migrants in preparedness and response efforts. 

Under the overall supervision of the Head of Programmes, the direct supervision of the Emergency Coordinator and in coordination with organizational units the successful candidate will be responsible for the implementation of data and research activities in Lebanon.

1. Assist in the planning, coordination, implementation and monitoring of the data and research project activities. 
2. Compile, summarize, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.
3. Monitor budget implementation and propose adjustments as necessary.   
4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.
5. Draft status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures. 
6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.
7. Organize meetings, workshops and training sessions; prepare training materials and participate in the delivering of capacity building workshops.
8. Respond to complex information requests and inquiries; set up and maintain files/records.
9. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project. 
10. Monitor work of implementing partners and report any non-compliance to the supervisor.
11. Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.
12. Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned. 
13. Perform other related duties as assigned. Education
    • School diploma with six years of relevant experience; or,
    • Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
      • Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
      • Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
      • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 
      • Experience in implementing data collection methodologies and use of the needed technologies including KOBO. 
      • Ability to strategically plan, coordinate and execute program activities, including training. 
      • Good understanding of IOM data collection methodologies and their use, as well as data quality control. Skills
        • In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
        • Proficiency in Microsoft Excel is an advantage;
        • Proved experience in conducting field research and preparing research reports;
        • Good knowledge of the migration context in Lebanon and the region;
        • A good knowledge of IOM’s mandate and activities is a distinct advantage. Languages

          For all applicants, fluency in English & Arabic is required (oral and written).

          IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
        • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
      • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
    • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
14. Courage: Demonstrates willingness to take a stand on issues of importance.