Senior Legal Operations Assistant

Job Vacancy | Monday, December 9, 2024

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• Reference Number 240845 Position Level AS 5 Department Office of the General Counsel Division Office of the General Counsel Location Asian Development Bank Headquarters Date Posted Monday, December 9, 2024 Closing Date Monday, December 23, 2024 11:59 p.m. (2359 Manila Time, 0800 GMT)

  Join Our Mission to Foster Prosperity in Asia

  Are you looking to have a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

  Organizational Setting and Reporting Relationship

  The position of Senior Legal Operations Assistant is assigned to the Office of the General Counsel (OGC), ADB's legal department. OGC is responsible for providing legal and policy advice to ADB's Board of Directors, its Management, and client departments on operational and administrative matters and advises on methods to limit ADB's risk exposure appropriately. It prepares or reviews documents that create and define the legal rights or obligations of ADB, including financing and investment contracts.

  You will be based at our Headquarters in Manila, Philippines. You will report to designated International Staff(s) and senior National Staff.

  Your Role

  As a Senior Legal Operations Assistant, you will provide analytical, technical, and support coordination to OGC by performing the activities described below.

  You will:

• Correspondence and Documentation Production (Regions or Special Practice Groups): Manage various documents such as tribunal submissions, Board papers, loan documents, and routine correspondence, and assist in preparing seminar materials like PowerPoint presentations.
• Project Processing (Regions or Special Practice Group): Assist in drafting loan documents, monitor project processing status, request amortization schedules, and help consolidate conditions precedent documents before disbursement of private sector projects.
• Legal Documents and Information Monitoring: Maintain an updated filing system, upload memoranda and signed loan documents into databases, monitor incoming documents, and manage counsel's schedule in shared files.
• OGC Law, Policy, and Reform (Special Practice Group): Support LPR project administration, prepare TA Board papers, manage contract variations, assist with OGC-sponsored seminars, and maintain mailing lists for LPR publications.
• ADB Borrowings and Swap Transactions (Special Practice Group): Compile and monitor documentation for ADB borrowings/swap transactions and assist in preparing draft documentation for the authorization and closing stages, ensuring proper filing.
• Research: Gather legal and background materials from books, documents, the Main Library, and online sources for project and non-project matters.
• Others: Take dictation and transcribe, handle logistical tasks like travel arrangements, assist with budget preparation, and support in preparing policy papers, briefing notes, and organizing seminars for ADB-sponsored symposia.

  Qualifications

  You will need:

• Bachelor's degree, preferably with good working knowledge of ADB or similar multilateral development bank's project-related and TA operation and administration.

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

Additional Information

ADB will be rolling out a new job grading structure on 1 January 2025, which may result in a change of the position grade and title with no change in the terms of reference. By proceeding with your application, you acknowledge and accept all changes resulting from the new job grading structure.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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