Job Identification (Reference Number): 14777
Position Title: Senior HR Associate (Learning Initiatives)
Duty Station City: Valencia
Duty Station Country: Spain
Grade: G-7
Contract Type: One Year Fixed Term
Recruiting Type: General Service
Vacancy Type: Vacancy Notice
Initial duration: twelve months with a possibility of extension
Closing date: 20 May 2025
Introduction
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration
Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
Context
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.
With 172 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.
The Staff Learning Unit (SLU) is located within the Integrated Talent Management Division (ITM) of IOM and is responsible for managing programmes and initiatives established in line with the learning and development needs of the Organization. SLU is based in Valencia and Manila.
Under the overall supervision of the Chief, ITM Division and the Head, Staff Learning Unit, and under the direct supervision of the Human Resources (HR) Officer for Learning Initiatives, the Senior HR Associate (Learning Initiatives) will coordinate a team responsible for the identification, design, implementation, monitoring and reporting of various learning initiatives.
Coordinate the design, development, implementation, monitoring and reporting of any assigned learning initiative/s.Coordinate stand-alone learning events and learning platforms provided by external service providers and consultants by contracting, monitoring the design and delivery of the work, working with service providers to develop playlists for learning platforms, reporting and ensuring payment. Establish and maintain vendor relationships with external content providers for these stand-alone learning events which include, but are not limited to: Negotiation Skills, Problem Solving Skills, Public Speaking Skills, Geopolitical Analysis, Sign Language, Language Programme, UN System Staff College (UNSSC), Harvard Learning, LinkedIn Learning, etc.Respond to requests for input on the Unit’s progress in internal and external assessments; provide data and input to meet organizational reporting requirements. Contribute to impactful reporting through data storytelling and testimonials.Draft sections of proposals for new learning programmes that target to address a role-based or context-based learning gap identified through surveys, discussions, workshops, etc. Contribute to the global learning calendar by ensuring that all learning events assigned are featured in the calendar and the learning management system.Conduct Levels 1 and 2 evaluation (Kirkpatrick) following the delivery of these learning events.Work closely with colleagues responsible for communications to design a comprehensive communications plan and implement global and targeted promotions leveraging relevant and innovative communication channels to drive engagement to these events.Collaborate with Departments in Headquarters (HQ) and/or with Regional Offices (ROs) as a Learning Focal for building a closer linkage between staff needs and SLU services. Offer personalised support and recommendations to Departments and/or ROs in defining and implementing their annual training plans.Build inter-agency partnerships within the UN System, for sharing learning content and exploring avenues of collaboration. Advance the Unit’s workplan and commitments by participating in internal and inter-agency working groups. Work with the Supply Chain Division (SCD) and with ITM colleagues responsible for procurement to identify and select service providers who will either conduct stand-alone learning events or provide learning platforms. This includes, but is not limited to writing Terms of Reference (ToR), working with relevant colleagues on developing and finalizing long-term agreements (LTA), send out request for quotations/proposals to vendors; communicate with service providers to provide them with a contract for their work with IOM. Perform such other duties as may be assigned.Education
University degree in Business Administration or related field from an accredited academic institution with at least five years of relevant experience in administration; orCompleted High school / Secondary school education with seven years of relevant experience.Holds a project management certification or has, at least, two years of relevant professional experience in project management. Kirkpatrick certification (at least Bronze) an advantage.Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
Experience in project management of medium to large-sized projects;Considerable experience in leading Learning & Development projects for global audiences is required;Experience in facilitating and conducting trainings, both virtual and face-to-face.Experience in managing a team;Experience in project development, implementation, monitoring and reporting;Experience in organizing events; and,International experience is an asset.Skills
Excellent speaking and writing skills in English;Demonstrated computer literacy, especially with the Microsoft Office software suite;Fluency in Microsoft software, such as PowerPoint, Word and Excel; Knowledge of Mural, Slido, Kahoot, an advantage;Works well within a team but able to work well independently and with minimal supervision;Proven ability to produce work accurately and concisely according to set deadlines;Highly creative, innovative, out of the box thinker, problem solver, good communication skills, able to prioritize effectively;Sound people management;Solid skills in training and facilitation (in-person and online); and,Advanced written and verbal communication skills, including ability to influence stakeholders and manage complex and/or sensitive interactions.Languages
IOM’s official languages are English, French and Spanish. All staff members are required to be fluent in one of the the three languages.
For this position, fluency in English (oral and written) is required. Working knowledge French, Spanish and/or an official UN Language (Arabic, Chinese, and Russian) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments
Required Competencies
IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competencies – behavioural indicators Level 2
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.Managerial Competencies - behavioural indicators – Level 2
Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.Humility: Leads with humility and shows openness to acknowledging own shortcomings.Notes
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies