Org. Setting and ReportingThis position is located in the Contributions Section, Finance Division, Office of Programme Planning, Finance and Budget (OPPFB), Department of Management Strategy, Policy and Compliance (DMSPC). Acting as secretariat to the Committee on Contributions, the Contributions Section provides support to the Committee and the General Assembly in negotiating the scale of assessments and ensures the timely issuance of assessments and information on the status of assessed contributions. The Senior Finance & Budget Assistant reports to the Finance & Budget Officer. ResponsibilitiesWithin delegated authority, the Senior Finance & Budget Assistant will be responsible for the following duties: Budget: • Acts as Certifying Officers on behalf of and in the absence of programme managers. • Undertakes reviews, analyses and preparation of the programme plan and its revisions. • Reviews, analyses and assists in the finalization of cost estimates for cost recovery activities and budget proposals, in terms of staff and non-staff requirements; ensures compliance with the programme plan and other legislative mandates. • Assists managers in the elaboration of resource requirements for budget submissions. • Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies. • Provides input into the preparation of cost plans, allotments/appropriations for cost recovery activities, including redeployment of funds when necessary, ensuring appropriate expenditures. • Monitors budget implementation/expenditures and recommends reallocation of funds as necessary. • Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds. • Monitors extra-budgetary resources, including review of agreements and cost plans for cost recovery activities, ensuring compliance with regulations and rules and established policies and procedures. • Assists in the preparation of budget performance submissions. • Assists in finalization of budget performance reports, analysing variances between approved budgets and actual expenditures. • Monitors integrity of various financial databases. • Verifies accuracy of input data, ensuring consistency of data in previous allotments/appropriations to new allotments/appropriations issued. • Co-ordinates with other finance and budget staff on related issues during preparation of budget reports. Finance: • Analyses complex and/or unusual cost recovery accounting transactions and difficult claims as well as monitors the level of income received from cost recovery related activities. Makes recommendations to Chief of Unit/Section on appropriate follow-up procedures. • Assists with the processing of billing related to internal work orders, client support and external parties. • Reviews and reconciles various clearing accounts to ensure appropriate balances. Investigates erroneous/invalid entries and takes appropriate corrective accounting action. • Assists the Master Data Management Team and service providers to establish the cost of services and maintains cost accounting master data, allocation rules, allocation cycles and statistical key figures. • Reviews completeness of reports and consolidates the accounts of overseas offices on a periodic basis. • Prepares reports for and services the Committee on Contributions and the Fifth Committee and assists the service Chief /Secretary of the Committee on Contributions in preparing Member States assessments. • Approves payment and journal vouchers for various claims/payments, e.g., travel reimbursement, education grants, salary advances, etc., ensuring compliance with relevant rules and control procedures. • Provides guidance and training (including the preparation of training materials) to staff at Headquarters and in the field with respect to transaction processing and the use of various systems. • Supervises other general service staff when required. • Drafts/prepares memoranda and responds to queries by staff members, internal and external auditors and from their counterparts in offices away from Headquarters. General: • Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures. • Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters. • Provides guidance, training and daily supervision to other general service staff in the area of responsibility. • Keeps up-to-date on current financial regulations/professional publications and accepted principles. • Performs other related duties, as assigned. Competencies• Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Able to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. EducationHigh school diploma or equivalent. Job - Specific QualificationNot available. Work ExperienceA minimum of 10 years of experience in finance, budget, accounting, administrative services or related area is required. The minimum years of relevant experience is reduced to 8 years for candidates who possess a first-level university degree or higher. Experience in preparing reports for and servicing legislative bodies is required. Experience with revenue generating or income producing activities is desirable. Two years or more of experience in data analytics such as Business Intelligence or related area is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).