Org. Setting and ReportingThe United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment. The overall objective of UNEP's Climate Change Division is to deliver effective strategic guidance and high-impact action in support of the transition towards climate stability. Its work is guided by ambition, innovation, credible science, and alignment to global climate goals and needs of individual countries. The Climate Change Division works with Members States and Partners to accelerate and support a just transition by addressing climate change mitigation and adaptation through enhancing implementation capacity, provision of data information and knowledge, access to finance and technology, and building resilience. It promotes sustainable development and effective policies for climate stability; support action so that countries progress on decarbonization, dematerialization, and resilience pathways in line with their climate commitments, aspirations, and needs; and foster transparency in reporting. This post is in UNEP's Climate Change Division, Mitigation Branch, Global Environment Facility (GEF) Climate Mitigation Unit, Nairobi duty station. Under the direct supervision of the GEF Administrative Officer, and the overall supervision of the GEF Head of Unit & Senior Programme Management Officer, the incumbent will be responsible for the following: ResponsibilitiesFinance & Budget • Undertakes reviews, analyses, and preparation of the project documents and its revisions. • Reviews, analyses, and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements, including programmatic aspects; ensures compliance with the approved formats and other legislative mandates. • Assists managers in the elaboration of resource requirements for budget submissions. • Undertakes research and provides support to higher-level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies. • Provides input into the preparation of allotments, including redeployment of funds when necessary, ensuring appropriate expenditures. • Monitors budget implementation/expenditures and recommend reallocation of funds as necessary. • Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds. • Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures. • Assists in the preparation of budget performance submissions. • Assists in the finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures. • Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued. • Coordinates with other finance and budget staff on related issues during the preparation of budget reports. Accounting: • Responsible for the processing of financial documents in line with the financial rules and regulations. • Review and analysis of various accounting data, financial statements input and preparation of reports. • Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedures, rules and regulations. • Verify accuracy of postings and process corrections as appropriate. • Analyze and monitor open item managed accounts (OIM) in the ERP system (Umoja) and initiate corrective action. • Perform certification functions of financial transactions as per delegated authority. Treasury: • Reviews incoming payment instructions with regard to banking details and sources of funds. • Prepares payments for final disbursement. • Notifies payees of the status of payments. • Assists staff members and Fund Management Officers regarding queries on payment and deposit-related issues. • Monitors Grant Cash balances. • Liaises with UNON regarding outstanding items and payment instructions. • Investigates complaints on non-receipts. • Monitors/reviews methods used to remit payments. General: • Prepare and analyze reports with a view to identify anomalies and unusual trends and recommend corrective action as appropriate. • Perform data extraction and prepare various reports for management review. • Monitors integrity of various financial databases. • Respond to queries and draft correspondence in relation to budgetary and financial matters from management, clients (internal and external), auditors, and other stakeholders. • Follows up on audit recommendations. • Follows up on fraud cases. • Ensure that internal control systems are functioning. • Ensure that all relevant records and audit trails are maintained. • Act as team leader and provide day-to-day management and supervision, training, and guidance to other general services staff. • Keeps up to date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures. • Drafts or prepares correspondence to respond to enquiries with respect to relevant financial and budget matters. • Reviews inter and intra-unit processes with the aim to optimize workflow and customer orientation. • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assists with visualizations and updating information material such as web pages or brochures. • Performs other related duties, as assigned. CompetenciesPROFESSIONALISM: Knowledge in programme/project administration, implementation and review, planning and monitoring. Ability to work well with figures, undertake basic research and gather information from standard sources. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to apply judgment in the context of assignment given, plan own work and manage conflicting priorities. Knowledge of UN and GEF rules and procedures and an understanding of global environment issues; Shows pride in work and in achievements; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work; the ability to perform analysis, modeling and interpretation of data in support of decision-making. ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. TEAMWORK Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise, is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. EducationHigh school diploma or equivalent is required. Job - Specific QualificationCertification as a Certified Public Accountant (CPA), Chartered Accountant (CA) or Equivalent is required Work ExperienceA minimum of Ten (10) years of relevant experience in Administration/ Finance, Budget, Accounting, or related area is required. The minimum years of relevant experience is reduced to eight (8) years for candidates who possess a first-level university degree or higher. Proven experience working with Enterprise Resource Planning (ERP) systems such as Systems Applications and Products (SAP) is required. Experience supervising teams is required. Experience with international or UN financial rules and regulations and the International Public Sector Accounting Standards (IPSAS) accounting standards is desirable. Experience in Global Environment Facility (GEF) project/grant management, budgeting, accounting, and financial management is desirable Experience working in the United Nations or a similar international organization in finance, accounting, budgeting, financial analysis and reporting is desirable. Work experience of one (1) year or more in data analytics or related area is desirable LanguagesEnglish and French are the working languages of the United Nations Secretariat; For the post advertised, fluency in English is required; Knowledge of another UN official language is desirable. NOTE: \"Fluency equals a rating of \"fluent\" in all four areas (read, write, speak, understand) and \"Knowledge of\" equals a rating of \"confident\" in two of the four areas. AssessmentEvaluation of qualified candidates for this position may include a substantive assessment, such as a written test, which will be followed by a competency-based interview by phone or teleconference. Special NoticeAppointment against this post is for an initial period of one (1) year and may be subject to extension. Candidate selected will be granted a fixed-term appointment limited (\"FTA limited\") in accordance with section 2.2 (b) of administrative instruction ST/Al/2013/1 on Administration of fixed-term appointments. United Nations Secretariat staff members who meet the definition of \"internal candidate\" in staff rule 4.10, who are selected for a position subject to FTA limited will be reassigned to the position without a lien to their parent position. Renewal of appointment is contingent upon continued existence of mandate and availability of funding. If this position is discontinued, the incumbent will be separated form service. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. When completing the Candidate Profile form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira \"Contact Us\" link. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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