Back Secretariat Coordinator - Pan-African Surgical Healthcare Forum (PASHeF)

Description

Job Title: Pan-African Surgical Healthcare Forum (PASHeF) Secretariat Coordinator

Reports to: Chair, Center for Equity in Global Surgery

Group/Department: Center for Equity in Global Surgery, University of Global Health Equity

Location: Primarily at UGHE Kigali offices, with occasional travel to Butaro, regional partners, African Union Secretariat, and international conferences

Position Overview

The Secretariat Coordinator will play a pivotal role in facilitating the activities of PASHeF by serving as the central point of coordination for stakeholders, managing the Secretariat's operations, and ensuring the timely execution of PASHeF and other UGHE African partnership programs and objectives. This individual will keep all members engaged and aligned, fostering accountability and advancing the Forum’s mission to strengthen surgical healthcare systems across Africa. The ideal candidate is a highly organized, proactive, and dynamic individual with a passion for global health, equity, and collaborative advocacy.

Responsibilities

Program Coordination and Communication

• Serve as the primary liaison for PASHeF Secretariat, ensuring clear communication among members, partners, and stakeholders.
• Monitor and track PASHeF's deliverables, ensuring deadlines are met and progress is regularly reported.
• Organize and facilitate meetings, workshops, and conferences, including preparing agendas, minutes, and follow-up action plans for the Secretariat
• Develop and disseminate updates, newsletters, and reports to keep members informed and engaged.

  Administrative and Operational Support

  • Maintain comprehensive records of PASHeF and other activities, agreements, and resolutions. Manage the Secretariats’ budget, resources, and operational needs.
  • Ensure compliance with UGHE and PASHeF policies, including safeguarding and ethical standards
  • Coordinate logistics for events, including travel arrangements, venues, and accommodation.
  • Support the Center’s administrative and operational activities.

    Advocacy and Partnership Development

    • Cultivate relationships with key stakeholders, including governments, NGOs, academic institutions, and private sector partners in line with PASHeF.
    • Collaborate with members to develop advocacy strategies that align with the Forum’s goals.
    • Represent PASHeF and the relevant stakeholders at conferences, meetings, and public engagements to promote its mission.

      Research and Resource Mobilization

      • Support the development of policy briefs, proposals, and research initiatives to strengthen surgical health systems and African health education systems.
      • Assist in preparing grant applications and securing funding to sustain PASHeF and other African partnership activities.

        Other Responsibilities

        • Provide regular updates to UGHE leadership on the progress and impact of PASHeF initiatives.
        • Contribute to UGHE community development and CEGS initiatives.
        • Undertake other duties as assigned by the CEGS Chair.

          Qualifications and Skills

          📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

          ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

          Mandatory

          • Master’s degree in Global Health, Public Health, Health Management, or a related field.
          • Demonstrated experience in program coordination, global health, or healthcare advocacy.
          • Exceptional organizational and multitasking skills with keen attention to detail.
          • Strong interpersonal and communication skills, with experience working in multicultural environments.
          • Proficiency in Microsoft Office Suite and Google Workspace tools.
          • Fluency in English (written and spoken).

            Preferred

            • Working Speaking and Writing Knowledge of French, Spanish, Kiswahili, Arabic, and Portuguese (African Languages) is an advantage
            • Experience working in an academic, healthcare, or non-governmental organization setting.
            • Familiarity with surgical health systems and global health equity issues.
            • Expertise in resource mobilization and grant writing.
            • Knowledge of qualitative and/or quantitative research methodologies

              How to Apply

              Applicants should provide: (1) curriculum vitae, (2) Degree, (3) A cover letter describing your interest in UGHE and relevant experience. Please upload these under the ‘Additional Files’ tab on the application page.

              University of Global Health Equity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

              Organizational Profile

              UGHE is a new kind of university focused on training the next generation of global leaders in health care delivery. The university launched in Rwanda in September 2015. Through an academic experience uniquely rooted in the values of equity, students are empowered to both ease suffering at the bedside and drive transformational, systemic changes to the health system.

              UGHE is an initiative of Partners In Health (PIH), an internationally recognized non-profit organization whose mission is to provide a preferential option for the poor in health care. In over nearly three decades of operating alongside public sectors in countries around the world, PIH has developed a model to deliver high quality healthcare to some of the world’s most marginalized communities. Nowhere has this impact been more profound than in Rwanda, where Inshuti Mu Buzima—PIH’s sister organization—and our government partners have driven innovation for a decade.

              The UGHE Center for Equity in Global Surgery (CEGS) is focused on contributing solutions to the imbalance in surgical access through five key pillars- Fellowship, Education and Training, Global Convenings, Research and Innovation, and Policy and Advocacy. The Pan African Surgical Healthcare Forum (PASHeF) secretariat, hosted by UGHE’s Center for Equity in Global Surgery (CEGS), advances access to safe, affordable, and equitable surgical care across Africa through collaboration, advocacy, education, and innovation. This is a unique confluence of African academic leaders who meet to advance surgical care across the continent and to share lessons with a secretariat at the UGHE CEGS.

              Members of the UGHE community are tenacious and resolute in our drive to attain social justice, make common cause with those in need, listen to and learn from others, and operate with honesty and humility as we uphold academic integrity and intellectual curiosity. The University of Global Health Equity seeks individuals committed to these values to join the team.

              Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse and Sexual Harassment:

              At UGHE, we are committed to ensuring that those who benefit from our work- including community members – as well as our students, contractors, staff, and visitors to our campus are treated with dignity and respect and protected from sexual exploitation, abuse and harassment and any form of systemic abuse, whilst reducing risk and vulnerabilities. A range of pre-employment checks will be undertaken in conformity with UGHE’s policy.

              UGHE will request information from applicants’ previous employers about any findings of fraud, harassment, sexual harassment and any form of systemic abuse or incidents under investigation when the applicant left employment. By applying, the job applicant confirms their understanding of these recruitment procedures.