Back Safeguards Implementation Committees Associate(G6)

This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Department of Safeguards carries out the IAEA’s duties and responsibilities as the world’s nuclear inspectorate, supporting global efforts to stop the spread of nuclear weapons. The primary role of the Department is to develop and implement IAEA safeguards to ensure that there is no diversion of declared nuclear material from peaceful activities and no indications of undeclared nuclear material or activities in a State as a whole.

The Department comprises nuclear safeguards inspectors, responsible for carrying out inspections and verifications of all-safeguards relevant information for nuclear facilities in 190 States; and technical staff responsible for a wide range of activities including: developing concepts and approaches for implementing safeguards; developing and maintaining safeguards equipment; providing analytical and laboratory services for sample analysis; collecting, evaluating and analysing safeguards-relevant information; providing information and communication technology infrastructure and services; and providing programme coordination support.

The Division of Information Management (SGIM) implements state of the art methodologies and techniques for the collection, processing and analysis of a range of safeguards-relevant information, including declarations submitted by States, evaluations resulting from the analysis of samples or measurements collected during infield activities, and information from open sources, including nuclear trade-related data and satellite imagery. Staff perform data validation and complex information analysis and evaluation to support infield activities and provide key input to the State evaluation process.

Main Purpose

Reporting to the Director, the Safeguards Implementation Committees Associate provides administrative and technical assistance to the Chairs and Technical Secretaries of the interdepartmental Safeguards Implementation Committees (SIC and SIS-C). He/she coordinates SIC and SIS-C meetings, including the preparation and processing of associated documentation and the promotion of best practices in the State evaluation process. The Safeguards Implementation Committees Associate is also responsible within the Division for ensuring coordination in the preparation of SGIM’s contributions to the State evaluation process and other Departmental core business activities.

Functions / Key Results Expected

• Provide administrative support for the planning and coordination of the SIC and SIS-C meetings, which review up to 50 State Evaluation Reports (SERs) annually with meetings scheduled twice or three times per month, including the preparation of documentation packages for the Committee Chairs.
• Act as the coordinator and focal point for the receipt of all State evaluation related documents from Operations Divisions. 
• Contribute to an initial review and quality check of SERs for completeness and to ensure a high level of consistency of the technical, policy and legal content, following up with Country Officers as required.
• Coordinate Divisional contributions to State evaluations and related processes through the organization of regular review meetings and ensuring the consolidation of SGIM inputs to State Evaluation Groups.
• Attend SIC and SIS-C meetings and provide support to Technical Secretaries in preparing the minutes, coordinating the clearance process, and finalizing the records taking into consideration members’ comments. 
• Assist the SIC and SIS-C Technical Secretaries in the forward planning of the annual Departmental meeting schedule for the Safeguards Implementation Report (SIR), liaising with Operations Divisions and administering changes during the cycle as required.
• Promote knowledge management and best practice in the State evaluation process by providing guidance and training to staff at all levels in the Department, inter alia on timely and secure information circulation.
• Contribute to the development and keep up to date the SIC, SIS-C and SGIM-related webpages to promote the sharing of relevant information. 
• Liaise with the Departmental security team on issues pertaining to the information access policy and its implementation.
• Maintain the repository of recommendations and follow up resulting from SIC and SIS-C deliberations. 

  Competencies and Expertise

  Core Competencies(Competency Framework) Name Definition   Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.   Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.   Teamwork Actively contributes to achieving team results. Supports team decisions.   Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

  Functional Competencies Name Definition   Analytical thinking Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions.   Client orientation Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.   Commitment to continuous process improvement Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements.

  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

  Required Expertise Function Name Expertise Description       Administrative Support Correspondence and Written Communication Expertise in drafting and reviewing highly technical documents for completeness and consistency, for example, summaries, reports, and meeting minutes.       Administrative Support Discretion and Respect for Confidentiality Understanding of procedures for handling confidential and sensitive information.       Administrative Support Document Management Expertise in the workflow management and repository of documents.       Administrative Support MS Office (Word, Excel, Outlook, PowerPoint) Proven expertise in all MS Office applications. Experience of database management, data retrieval applications, and document management an asset.

  Asset Expertise Function Name Expertise Description       Safeguards Safeguards System, Basic Solid understanding of safeguards systems and procedures.

  Qualifications, Experience and Language skills

  • Completed secondary education.
  • Minimum of six years of relevant working experience, preferably related to safeguards implementation at headquarters or in the field.
  • Experience of contributing to complex analytical processes and performing related quality checks on technical documentation.
  • Experience in coordination tasks, e.g. scheduling and preparing meetings, related documentation, and minute taking. 
  • Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
  • Administrative skills test to IAEA standard may be part of the process. 

    Remuneration

    The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 66981 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/general-service-staff
    

    General Information

    • The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
    • Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
    • The IAEA is committed to gender equality and to promoting a diverse workforce.
    • Recruitment will be on a LOCAL BASIS only.
    • Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
    • The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

      Evaluation process

      • The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
      • Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

        Appointment information

        • Appointment is subject to a satisfactory medical report.
        • Staff members may be assigned to any location.
        • The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.