Title: Safeguarding Coordinator
Reports to: Regional Safeguarding Advisor
Department: Human Resources
Location: Kigali, Rwanda
Job Type: Full Time
Position overview
The safeguarding Coordinator plays a crucial role in executing safeguarding initiatives across the Africa sites. They perform an assistant role to the OnePIH Regional Safeguarding Advisor.
Key Duties and Responsibilities :
Technical Support:
Support in setting up a safeguarding capacity building tracker for all staff including awareness dashboard across OnePIH
Update and monitor safeguarding activities across OnePIH sites and including partners including work plans, dashboards and incident trackers.
Assist to coordinate with safeguarding programs as key point of contact across the sites and including OnePIH partners
Assist in responding to inquiries from sites
Coordinate the design and printing of safeguarding information, education and communication (IEC) materials
Assist in follow ups with safeguarding managers across various country sites to keep track with timelines of their initiatives in line with the regional safeguarding dashboard.
Assist the Regional Advisor in preparation of training and facilitation of respective content
Program Management and Administration Support:
Schedule appointments, maintain calendar and book appointments for the Regional Advisor
Assist Regional Advisor to prepare, write, collate and distribute communications: memos, emails, invoices and other correspondences
Arrange travel itineraries for Regional Advisor
Order office supplies
Support Development of Safeguarding Community of Practice:
Coordinate community of practice meetings and take detailed minutes and action follow-ups
Assist in documenting best safeguarding practices across the Africa region.
Assist in organizing learning workshops and retreats for the coordination site
Support Monitoring, Evaluation and Learning:
Support the Regional Advisor in monitoring and updating the safeguarding site risk registers and tracking mitigation progress
Support in consolidating program lessons learnt and best practices for OnePIH safeguarding initiatives across sites
Support in monitoring safeguarding annual performance dashboards
Support in maintaining and updating internal resource library and Teams page
Reporting:
Assist in gathering scheduled reports from safeguarding managers and support in synthesizing all coordination site reports.