Back Quality Assurance Assistant

OBJECTIVES OF THE PROGRAMME

Quality Assurance and Compliance Unit have been established in the organizational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.

.

DESCRIPTION OF DUTIES

The incumbent will have the following assigned responsibilities/duties:

1.     Provide support in the preparation of Quality Assurance unit risk based annual workplan incorporating the risk universe of the country operation.

2.     Post review of GSM transactions in the country office and field offices to ensure alignment with WHO rules and regulations.

3.     Support in planning and performing compliance, risk management and quality assurance reviews in the states offices to strengthen internal control in the country office.

4.     Assurance Activities for Direct Implementation Activities: Provide support in conducting Assurance Activities including planned quality assurance reviews, spot checks and desk reviews for Direct Implementation documents in the field offices. 

5.     Assurance Activities for Grant LOAs: Plan, conduct and report on comprehensive on-site verification missions of supporting documents to assess whether funds transferred to the Implementing Partners were used in accordance with contractual requirements and relevant WHO policies and procedures.

6.     Ensure systematic tracking to ensure that recommendations and management decisions identified to address the identified weaknesses are effectively implemented.

7.     Contribute towards strengthening administrative capacity of implementing partners for improved Accountability.

8.     Support the continuous improvement of processes around implementing partnership management through the development and enhancement of policies, procedures, guidelines, and tools.

9.     Support and facilitate country offices capacity development activities of staff and implementing partners on implementing partnership management through training sessions, workshops, presentations on risk management, internal controls and fraud risk management

10.  Prepare reports for Country Offices, Regional Office and HQ as may be required.

11.  Perform special reviews and other tasks assigned by the Quality Assurance  and Compliance Officer

REQUIRED QUALIFICATIONS

Education

Essential: Secondary/Technical or Commercial college diploma Business Administration, Financial Management, Auditing, Economics or other relevant field .

Desirable: University degree/Professional Certification in auditing /accounting, such as Certified Internal Auditor, Certified Public Accountant or Charted Accountant

Experience

Essential:

A minimum of 10 years of experience in auditing, internal control, risk management or financial

management. Experience in assessing internal controls.

.
Desirable:

Work experience in Audit or Quality Assurance with an international public accounting 

firm. Experience working in an international organization or Public sector experience. 

Skills

• • • Thorough knowledge of accounting, budgetary and financial management principles and their application.
    • Excellent understanding of accounting practices and procedures, including the application of IPSAS.
    • Strong analytical, time management and problem-solving skills.

      ·       Knowledge of WHO rules, regulations, policies and practices would be an asset

      ·       Policies and procedures: Support the continuous improvement of processes around implementing partnership management through the development and enhancement of policies, procedures, guidelines, and tools.

      ·       Capacity building: Support and facilitate country offices capacity development activities of staff and implementing partners on implementing partnership management through training sessions, workshops, presentations. 

      · 

       Analysis, monitoring and reporting: Prepare reports for Country Offices, Regional Office and HQ as may be required.

      WHO Competencies

      1. Teamwork

      2. Respecting and promoting individual and cultural differences

      3. Communication

      4. Producing results

      5. Ensuring the effective use of resources

      Use of Language Skills

      Essential: Expert knowledge of English.
      Desirable: Working knowledge of French would be an advantage

      REMUNERATION

      Remuneration comprises an annual base salary starting at USD 27973 per year (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

      ADDITIONAL INFORMATION

      • This vacancy notice may be used to fill other similar positions at the same grade level
        • Only candidates under serious consideration will be contacted.
          • A written test may be used as a form of screening.
            • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
              • According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
                • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
                  • For information on WHO's operations please visit: http://www.who.int.
                    • The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

                      The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (

                      https://www.who.int/careers/diversity-equity-and-inclusion

                      )are strongly encouraged to apply for WHO jobs.

                      Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to

                      reasonableaccommodation@who.int

                      • An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
                        • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
                          • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
                            • WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
                              • The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
                                • This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.
                                  • In case the website does not display properly, please retry by: (i) checking that you have the latest version of the browser installed (Chrome, Edge or Firefox); (ii) clearing your browser history and opening the site in a new browser (not a new tab within the same browser); or (iii) retry accessing the website using Mozilla Firefox browser or using another device. Click the link for detailed guidance on completing job applications: Instructions for candidates