Back Project Officer - Communication and M & E

Grade: NOB

Vacancy no.: DC/DILI/NO/2025/03
Publication date: 06 February 2025
Application deadline (midnight local time): 02 March 2025

Job ID: 12722
Department: RO-Asia and the Pacific
Organization Unit: CO-Jakarta
Location: Dili
Contract type: Fixed Term

Contract duration: 12 months (possibility of extension subject to good performance and funding)

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.

In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.

The following are eligible to apply:

• ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
• External candidates*

  *The recruitment process for National Officer positions is subject to specific local recruitment and eligibility criteria.

  The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.

  Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

  *Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.

  Introduction

  The European Union (EU) Agroforestry Skills for Employment and Resilience in Timor-Leste (EU Agroforestry-Skills Programme) seeks to promote green and sustainable economic diversification and resilience in Timor-Leste through private sector development, technical and vocational education training (TVET) for youth integration in the labour market.

  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

  Carried out over 48 months, the Programme will contribute to the diversification of the Timorese economy, youth employment and strengthening of rural TVET. The entry point is through private sector development, namely by tapping into the potential of the agroforestry sector.

  One of the priorities of the Government of Timor-Leste is to diversify the economy, giving special focus to Agroforestry private sector development. This involves enhancing the small and medium enterprises sector, while also removing some of the binding constraints to private sector growth and improving infrastructure, increasing efficiency in the public sector, facilitating credit, and the building up of skilled labour.

  A lack of skilled workers and high youth unemployment, particularly of young women, are major development challenges. The Agroforestry-Skills Programme aims to increase quality employment and entrepreneurship opportunities in the agroforestry sector through skills and private sector development, for youth, particularly young women and girls, while promoting a green and circular economy.

  The Programme will facilitate skills provision in TVET to be more closely aligned with the needs of the local rural economy of the target geographies, supported by improved capacity of trainers and training institutions and greater participation of industry and the private sector. These factors are critical for ensuring that TVET programmes are producing graduates with the skills that employers in the area are seeking and/or local entrepreneurship capabilities are enhanced.

  .

  The Programme is focused through four outputs:

  • Creation and development of an observatory of the Agroforestry Sector to identify the green and circular economy needs and opportunities for employment of the agroforestry sector in Timor-Leste.
  • Improvement in the quality and inclusivity of the TVET through the development of processes and methodologies linked to the private sector demands and training offers.
  • An increase in the skills and competences of managers, trainers, and trainees of Agroforestry TVET organisations in Timor-Leste.
  • Youth and women are further integrated in the labour market and employment, using digital platforms and facilitation services.

    Reporting Line

    The incumbent will report directly to the Programme Manager. He/she will work in close collaboration with project team, project’s counterparts including Government and NGO Training Providers, Communication officer in Jakarta, M&E Officer in Regional Office Bangkok and the EU.

    Description of Duties

    General

    1. Liaise with key local stakeholders and partner agencies to ensure that the objectives and results of the project are effectively communicated and shared amongst key stakeholders.
    2. Ensure visibility of the project.
    3. Undertake any other tasks as assigned by the Programme Manager that are within hi/her area of expertise and that are relevant to the assignment

       .

       Technical - Communications

       1. Develop and implement a project’s communication, visibility and knowledge management strategy and develop and deliver rolling communications work plans and budget accordingly.
       2. Design and deliver strategic, targeted communications via appropriate media to support programme activities and the achievement of programme objectives.
       3. Develop and maintain the programme’s visual identity, acting as ‘brand-manager’ for the programme to ensure internal and external communications are consistent with the programme’s visual identity and compliant with ILO and donor policy/ guidance
       4. Plan, write, prepare and/or review press releases and articles to be used in programme publications
       5. Research, interview, write, edit, proofread and distribute content for electronic and print communications
       6. Produce regular ‘stories of change’ reflecting the impact of the project on its direct and indirect beneficiaries
       7. Organize storage of photos and other information materials in a systematic way to ensure easy access
       8. Assist in preparing information for project reports, Project Steering Committees, donor reporting, etc.
       9. Manage programme (publicity) events, e.g. programme launch/ close, conferences/ seminars, etc.
       10. Map local media outlets and organisations, establishing usefully symbiotic business relationships and networks.
       11. Capacitate select staff including needs assessment, developing tools, training, mentoring and evaluation to better able to report to stakeholders and provide information on project progress and outcomes.
       12. Manage communications and knowledge management inputs by technical staff.
       13. Link Communications with M&E to determine and disseminate programme data and ‘evidence of impact’ in readily accessible formats through appropriate media for various audiences.

           .

           Technical - Monitoring & Evaluation

           1. Regularly review and update the project’s Performance Plan and M&E Plan with reference to the project Logframe and Results Matrix
           2. Provide technical oversight of key M&E processes and the development of M&E tools, including tracer studies, to monitor achievement of objectives, results, and impacts of the project, (mainstreaming gender, youth and environmental concerns in all M&E protocols)
           3. Develop and maintain programme databases for tracking project progress towards objectives (primarily training and employment data).
           4. Analyze performance data, including from project partners, and prepare key M&E reports in appropriate formats, (including dashboards and infographics), to guide project planning and implementation
           5. Provide support including needs assessment, training, monitoring and resources to select project and project partner staff to independently and effectively manage monitoring and evaluation processes
           6. Provide inputs to internal and external M&E missions/ consultancies, as and when required;

              Required qualifications

              Education

              First level university degree with demonstrated expertise in development studies, data management/statistic, international development, social science, communication or a related discipline.

              Experience

              At least three years of experience of communications for development and monitoring and evaluation in international development programs. Experiences in the following areas would be an advantage:

              • Technical and vocational education and training (TVET) and/ or agroforestry programmes
              • Baseline surveys and other systematic data collection approaches
              • Management or implementation of impact evaluation

                Languages

                Fluency in Tetum and English language is required.

                Competencies

                • Good knowledge about social and economic development, including labour and employment trends in the country
                • Ability to maintain good working relationships with all project stakeholders.
                • Ability to establish and maintain systems within project operations.