Back Project Coordinator, Deep Dives Initiative

This position will be hybrid requiring a few days per week in office. You can be based in our office in Washington DC or Mexico City. Existing work authorization is required at the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position.

About the Program:

In the WRI Ross Center for Sustainable Cities, the Urban Development team provides technical and policy support to help cities to create livable neighborhoods that build resilience, improve health, and equitably connect people and opportunities. Under Urban Development, the Deep Dives (DD) Initiative focuses on locally driven strategic projects as entry points to foster long-term, cross-sectoral and transformative change. Through the initiative, WRI provides strategic funding and additional technical capacity to support a wide range of projects, from decarbonizing transportation and enhancing climate action, to strengthening disaster preparedness and urban resilience. The initiative also allows WRI to share lessons learned from across its network of partner cities.

Job Highlight:

Reporting to the Research Analyst II, Transformative Urban Coalitions, you will coordinate the main activities of the Deep Dive Initiative, a multi-year, multi-city initiative that works across each of WRI’s country offices to drive cities toward sustainable and equitable futures. You will work with the Project Manager and the Director of Urban Development to ensure project deliverables are met, high quality research and documentation is delivered, and teams are supported as they work toward urban transformation.

What will you do:

Project Coordination, Deep Dives Initiative (65%):

• Support the DD project manager on day-to-day activities, including scheduling and creating agendas for strategic meetings, creating templates and structures for project reporting, raising challenges that arise with project teams to be addressed by project team, and ensuring teams adhere to project deadlines
• Collect quarterly reporting information from project teams and country offices and track major successes and lessons learned
• Identify project risks and seek support to manage them with the Project Manager
• Coordinate with the Grants and Finance Specialist to align project activities with budgets and assist with annual cost planning
• Assist the research, data, communications, and capacity development teams to achieve global deliverables, including coordinating a series of workshops and knowledge exchanges across the cohort of cities, and assisting with the drafting of workshop reports
• With the project manager and Urban Development Director, guide the overall strategy of the initiative to ensure the highest impact for cities and communities

  Urban Development (UD) Team Support (35%):

  • Attend wider Urban Development team meetings and identify opportunities for collaboration with other workstreams
  • Assist with preparation of agendas and presentations for internal UD calls
  • Support the Project Manager and UD Global Director to coordinate between external partners and internal teams on other large multi-year projects as needed. This can include collating information for proposal development, preparation of high-level presentations, and development of event briefing notes for the Global Director.

    What will you need:

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    • Education: You have completed a Bachelor’s degree. Relevant work experience in lieu of degree is accepted
    • Experience: You have 2+ years of relevant full-time work experience
    • Experience in assisting in the delivery of projects
    • Experience monitoring and analysing data to assist in decision-making
    • Experience using organisational skills to track and manage projects
    • Experience working with use of MS Word, Excel and PowerPoint and Adobe
    • Experience working across countries and with a variety of cultural contexts is desirable
    • Languages: Proficiency in English and at least one language (Spanish or Portuguese)
    • Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.

      Potential Salary:

      If based in the US office: $57,000 - $62,000

      Please note that the salary if based in Mexico will not be a direct conversion and will be discussed with our local HR lead.

      Salary is commensurate with experience and other compensable factors.

      How to Apply:

      Please submit a resume with a required cover letter by 28 October 2024.

      You must apply through the WRI Careers portal to be considered.

      What we offer:

      • Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US
      • The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities
      • A workplace that strives to put diversity and inclusion at the heart of our work
      • The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI
      • Commitment to hybrid working model with flexible working hours
      • Generous leave days that increase with tenure.

        About Us:

        Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia,