Background UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP Istanbul Regional Hub for Europe and the CIS (IRH) is an advisory hub for the region that provides policy and programmatic support to UNDP’s development activities and works towards assisting Country Offices in the development of country-level initiatives, as well as implements regional-level projects with a wide range of partners. The UNDP Regional Bureau for Europe and the CIS (RBEC) has a Project ‘Slovak Transformation Fund” starting from November 2021 until December 31, 2024. Within this context IRH is looking to bring on board a Project Associate (PA) to support implementation of the Project.
The main objective of the Slovak Transformation Fund is to provide a capability for system transformation – by deploying systemic approaches, engaging in co-creation processes, strengthening local ecosystems, and leveraging innovative sources of financing. The project is set against the background of the pandemic, and builds on the lessons learned and successes of TGFF I (2015-2017) and II (2018-2021). The project has key components:
1. BOOST, which focuses on accelerating the development of solutions and organisations that address selected challenges;
2. System transformation acceleration, which focuses on urban transformation & exploration of innovative financing mechanisms.
Under the direct supervision of the Project Manager, and matrix management of the Innovation Team Leader, the PA provides support to administrative and finance services ensuring high quality of work, ensures accurate, timely, and properly recorded/documented service delivery. The PA ensures effective delivery of project by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations. The PA works in close collaboration with implementing COs and the including operations and other staff in IRH and COs and consultants. The position requires a high level of initiative and learning motivation. Duties and Responsibilities
The primary responsibilities of the position include:
Support management of project in ATLAS, including but not limited to:
setting-up the project and the annual work plans (AWP) in ATLAS (ERP system); enhanced project management and pipeline module; track and monitor the use of allocations, track approval of budget revisions and their uploading; create e-requisitions, check budget for accuracy, and do receipts for payments; generate financial reports and prepare monthly delivery monitoring tables for the assigned project, check for correctness, identify issues, contribute to development of solutions.Support in project implementation and financial management of the project, including:
support project management in performing budget cycle: planning, preparation, revisions, and budget execution; comply and verify budget and accounting data by researching files, calculating costs, and estimating anticipated expenditures; process all types of payment requests for settlement purposes including quarterly advances to the partners upon joint review; monitor budget expenditures, ensuring that no expenditure is incurred before it has been authorized and maintain a proper record of commitments and planned expenditures; prepare and submit expenditure and project budget status reports; prepare periodic accounting records by recording receipts, disbursements (ledgers, cashbooks, vouchers, etc.) and reconciling data for recurring or financial reports and assist in preparation of annual procurement plans; support procurement and contracting processes (Individual Consultants, services and goods); support documentation for Contract Assets Procurement (CAP) meetings and Regional Asset Contract Procurement submission; undertake project financial closure formalities including submission of terminal reports, transfer and disposal of equipment, processing of semi-final revisions, and support professional staff in preparing the terminal assessment reports; ensure that contractual processes follow the stipulated UNDP and donor (i.e. Government of Slovakia) procedures; compile technical and financial reports as required; ensure proper filing of all project related documents.Provide event and meeting organisation support for assigned events, including:
support the organisation and preparation of key project meetings, including necessary documentation, logistics, travel, administrative support and any follow up required (including producing meeting minutes and reports); support with organising tele-conferences and other means of engagement with stakeholders and partners;This vacancy is archived.