This Vacancy Notice will be used to fill multiple positions for all regional divisions (Division for Africa, Division for Asia and the Pacific, Division for Europe and Division for Latin America and the Caribbean).
This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.
Organizational Setting
The Department of Technical Cooperation (TC) consists of the Office of the Deputy Director General, four regional Divisions (Africa, Asia and the Pacific, Europe and Latin America and the Caribbean), the Division of Programme Support and Coordination and the Division of the Programme of Action for Cancer Therapy (PACT). It provides strategic direction for the IAEA’s technical cooperation programme, and is responsible (in close collaboration with Member States) for the planning, formulation, implementation and monitoring of the programme.
Main Purpose
Under the supervision of the Section Head and as an active member of project and country teams, the Project Assistant provides clerical support to Programme Management Officers in the Section and initiates processing actions in all phases of the programme cycle.
Functions / Key Results Expected
Contribute to the processing of project management related tasks such as requests for expert recruitment, fellowship training, meetings, training courses, procurement, and expert mission reports;
Draft correspondence of a routine nature, e.g. letters to Member States, host government agreements, invitations for participation in meetings, and responses to inquiries, ensuring correctness in terms of format, grammar and spelling;
Input data into Agency Contacts, update and maintain databases and retrieve information to produce reports, graphs, charts, and statistics;
Organize, maintain and update an efficient filing system, including opening electronic and physical files for fellowships;
Make arrangements for all project related staff travel.
Competencies and Expertise
Core Competencies(Competency Framework) Name Definition Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. Teamwork Actively contributes to achieving team results. Supports team decisions.
Functional Competencies Name Definition Analytical thinking Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions. Client orientation Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction. Knowledge sharing and learning Actively seeks opportunities to learn by formal and informal means; learns from others, adopting and sharing best practice.
Required Expertise Function Name Expertise Description Administrative Support Correspondence and Written Communication Ability to draft correspondence, correct documents and present information. Administrative Support Data Management Sound numerical skills, accuracy and ability to pay attention to details. Administrative Support Filing and Archiving Ability to organize filing for easy retrieval by all authorized users. Administrative Support MS Office (Word, Excel, Outlook, PowerPoint) Good working knowledge of Microsoft Office 2010. Administrative Support Travel Management Strong ability to deal with tasks related to meetings, appointments, travel and follow-up.
Qualifications, Experience and Language skills
Completed secondary education. Minimum of four years of relevant working experience in a clerical/administrative position, some of which in an international organization. Experience in project or personnel administration. Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset. Administrative skills test to IAEA standard might be part of the selection process.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 50032 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/general-service-staff
General Information
The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity. Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait. The IAEA is committed to gender equality and to promoting a diverse workforce. Recruitment will be on a LOCAL BASIS only. Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
Evaluation process
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview. Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
Appointment is subject to a satisfactory medical report. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.