Back Project Assistant

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.   Context

IOM Greece through futured medical project foresees the provision of medical, nursing and psychosocial support services to asylum seekers and beneficiaries of temporary protection, who reside or will reside during the implementation of the Project in the asylum seekers’ accommodation facilities under the responsibility of the Reception and Identification Service (RIS).

Under the overall supervision of the National Project Officer and the direct supervision of the Project Assistant, the successful candidate will assist the coordinator in the implementation, monitoring, reporting of project activities.

1. Assist in the implementation and monitoring of project activities.
2. Collect on timely manner project data, reports, timesheets, and registry lists from the IOM field staff, performing analysis of demographic and health data and preparation of regular reports related to the to help inform timely decision making.
3.  Contribute to the development and review of health specific data collection tools for IOM and partners and implement proper backups, restore, data validation, and security procedures to ensure data integrity and availability.
4. Utilize ArcGIS, InDesign, Excel, Power BI, or equivalent software to support development of MHD public reports and information products, which include data analysis, maps, dashboard and infographics, coherent report structure and appropriate contextualization.
5. Coordinate closely with other relevant units within IOM Greece, such as ICT
6. Ensure that all data provided is in line with the established mechanisms and IOM rules and regulations overseeing the documentation compliance especially on data protection and data management)
7. Assist with financial and invoicing administration procedures of the project.
8. Assist the project managers organizing meetings with the relevant stakeholders, partners, donor, etc., keep meeting minutes, oversee and follow up on the implementation of action points.
9. Provide logistical support in organization of monitoring visits, trainings or any other events related to the project. 
10. Produce or generate reports and briefs in a timely manner for donors, partners and other IOM units in close coordination with the Program Manager and the Programme Support Unit.
11. Perform such other duties as may be assigned.

    Education

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    • University degree in Business or Economics or Public Administration or Social Sciences, or a related field from an accredited academic institution with minimum three years of relevant work experience; or,
    • High School Diploma with at least five years of relevant work experience. 
    • Master's degree in the above fields is an advantage.

      Accredited Universities are those listed in the UNESCO World Higher Education Database.

      Experience

      • Experience in data analysis tools would be considered a strong advantage;
      • Experience in liaising with governmental and diplomatic authorities as well as with international institutions;
      • Experience working in a multi-cultural environment.

        Skills

        • Strong organizational, facilitation, communication, writing and presentations skills;
        • Computer literacy in standard software applications (MS Office, etc.);
        • Valid driver’s license with at least five years’ driving experience an advantage.

          Languages

          • Fluency in English and Greek (written and oral) is required. IOM’s official languages are English, French and Spanish.Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Required Competencies IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these three values:
            • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
            • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
            • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
            • Courage: Demonstrates willingness to take a stand on issues of importance.
            • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competencies – behavioural indicators
              • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
              • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
              • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
              • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
              • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.Notes
                1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
                2. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
                3. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
                4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
                5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
                6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies