Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position. Context
IOM Greece through futured medical project foresees the provision of medical, nursing and psychosocial support services to asylum seekers and beneficiaries of temporary protection, who reside or will reside during the implementation of the Project in the asylum seekers’ accommodation facilities under the responsibility of the Reception and Identification Service (RIS).
Under the overall supervision of the National Project Officer and the direct supervision of the Project Assistant, the successful candidate will assist the coordinator in the implementation, monitoring, reporting of project activities.
- Assist in the implementation and monitoring of project activities.
- Collect on timely manner project data, reports, timesheets, and registry lists from the IOM field staff, performing analysis of demographic and health data and preparation of regular reports related to the to help inform timely decision making.
- Contribute to the development and review of health specific data collection tools for IOM and partners and implement proper backups, restore, data validation, and security procedures to ensure data integrity and availability.
- Utilize ArcGIS, InDesign, Excel, Power BI, or equivalent software to support development of MHD public reports and information products, which include data analysis, maps, dashboard and infographics, coherent report structure and appropriate contextualization.
- Coordinate closely with other relevant units within IOM Greece, such as ICT
- Ensure that all data provided is in line with the established mechanisms and IOM rules and regulations overseeing the documentation compliance especially on data protection and data management)
- Assist with financial and invoicing administration procedures of the project.
- Assist the project managers organizing meetings with the relevant stakeholders, partners, donor, etc., keep meeting minutes, oversee and follow up on the implementation of action points.
- Provide logistical support in organization of monitoring visits, trainings or any other events related to the project.
- Produce or generate reports and briefs in a timely manner for donors, partners and other IOM units in close coordination with the Program Manager and the Programme Support Unit.
- Perform such other duties as may be assigned.
Education
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Notes
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies